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The admin user in Offer 365 can add, delete and even manage users using the Microsoft 365 admin center. To start creating users with the Office 365 Admin Portal it’s important that each employee has their own Office 365 license. After all the licenses have been purchased the admin users can start adding users one at a time. After completing all the steps below the user will have an Office 365 license, sign in credentials and an Office 365 mailbox.

Creating users in Office 365 is a straight-forward and easy process.  

1.       Within the Microsoft 365 admin center  

          a.       Look for the "Active users" tile     



          b.       Click on "+ Add a user"             
          
                  i.            The following side window will open asking for information about the new user is created                     



2.       Fill in the appropriate information and be sure to enter the product licenses before clicking the "Add" button.  

             ii. A user can be created without a license by clicking the last choice under Product licenses.  

As you can see adding a user into Office 365 is a very quick and easy procedure. Additional features for the admin user in Office 365 include but are not limited to: creating groups, managing resources and reviewing reports. Want to learn more about Office 365 and its benefits? Click the link below for more information.   


Click Here to Learn More About Office 365

This webinar is a continuation of the Dynamics 365 Business Central Manufacturing series. In Part 6, we will discuss how to process subcontract work in Dynamics 365 Business Central from setup until the work is finished. The webinar will also focus on the following:

• Overview of the subcontracting process in Business Central
• How to assign a subcontractor work center to a routing operation 
• How to use the subcontracting worksheet to issue purchase orders to subcontractors 
• How to review subcontracting ledger entries


Date: Wednesday July 24, 2019
Time: 2:00PM - 3:00PM

Click Here to Sign Up for the Webinar Today!

 

Phishing emails are a form of fraud. These emails try to get personal information such as usernames, passwords, or credit card numbers. This is done by impersonating a reputable brand or person within an organization. If an employee opens a link that they don't recognize, it can be very harmful to your company. Start protecting your company by adding Microsoft 365 to your business and gaining an advanced level of security and threat protection. It's also recommended to educate employees on how to spot phishing emails to ensure that your business stays safe. Here are two tips on how to spot a phishing email.   

Check the Sender's Email Address 

There are so many emails that get sent to your inbox on a daily basis. Hackers can create a fake email address and select the display name that it will come from. Any from address that is not compliant with the RFC 5322 will be flagged and handled according to the phishing policy setup in Microsoft 365. When a suspicious email is received here are some things to watch out for:

1) Do you recognize the senders' email address, or it is a random string of letters? 
2) You will see that the sender is not someone you work with. 
3) There will be links that you are told to click on. The links will be to websites with malicious content, do not click them. 

Check for Spelling Mistakes in the Body of the Email and/or in the Send Address

Hackers tend to live in different parts of the world and may not have the strongest writing skills. They rely on online translators to help them write messages, which is great for translating but not necessarily for making text grammatically correct. It's common for a phishing email to have spelling mistakes and be grammatically incorrect, which could be overlooked. If an employee receives a suspicious email, they should ask these two questions to help spot if it's a phishing email or not.

1) Does the message contain grammatical errors an English speaker shouldn't have?
2) Is the email consistent with previous emails I've received from this person?

It's essential for a small business to have security in place to detect these emails before they can cause any harm. Microsoft 365 has an ATP anti-phishing protection to protect your business from any malicious phishing attacks. Microsoft 365 offers a lot of security and advanced threat protection that small businesses should have to run a safe and successful business.

Click Here to Learn More About Microsoft 365

This webinar is a continuation of the Business Central Manufacturing series. In Part 5, we will examine the capacity setup that is required to run production planning with constrained resources. This webinar will focus on the following:

●How to set up capacity
●How to set up work centers and machine centers
●How to set up shop calendars and capacity calendars
●How to use registered absences
●How to use capacity journals

Date: Wednesday June 26, 2019
Time: 2:00PM - 3:00PM EST

Click Here to Sign Up for the Webinar Today!

For a business to be successful, it has to be able to analyze data immediately in real time, and handle the market changes while ensuring that different departments are in communication with each other.

Microsoft has developed a convenient and affordable platform that connects your business processes through Dynamic 365 and office productivity tools.

What is Dynamics 365?

Dynamics 365 is a product line of enterprise resources planning and customer relationship management applications.

Dynamic 365 is a Microsoft-based technology solution that is bringing together all aspects of your business to improve existing workflow, recognize and pursue potential and viable business opportunities and manage the current market to stay ahead of the competition.

Unprecedented levels of efficiency and communication sharing among employees

Dynamic 365 allows you to link Office 365 with other Microsoft apps like Exchange, Office Lens, One Drive, Microsoft Team, One Note, Power BI and SharePoint effectively.

For example, if you want to share a proposal you’re working on, all you do is create your proposal on Microsoft Word this way you can give the appropriate people access to edit it and collaborate on it together. Microsoft Word also allows you to share it on SharePoint or with other team member’s computer with OneDrive.

You can also take pictures with Office Lens (it allows you to take photos of business cards, whiteboard and other visual settings that might be difficult with regular applications).

It also allows you to create a communication channel for team members working together on a project through Microsoft Teams allowing team members share documents, notes, and ideas without missing the critical steps in a project.

Business productivity and communication tool

In any business, success depends on the communication flow between the finance and sales team. Unlike other application and software that are hard to program or synchronize, Dynamic 365 has a multitude of applications that allow team members to communicate effectively, increasing the flow channel and making documentation easy.

Due to the flawless flow of information using Dynamic 365, the different departments in a business are able to perform their function properly, without limiting another department.

Improved customer service

With Dynamic 365, you can streamline your customer service system through Microsoft’s AI service and support system to improve interaction with a customer, delivering fast and useful feedback, social listening and ability to empower your staff with the necessary tools to become effective problem solvers.

Other Microsoft Dynamics 365 features

As your business changes and customers needs evolve; Dynamic 365 allows companies and employees to deliver excellent customer service on the go with improved mobile experiences using ERP core functions that are capable of syncing on various mobile devices.

Microsoft’s interactive data visualization add on, Power BI allows you to improve your business by providing planning and analytical tools that are tailored for your business to transform and analyze your data.

Conclusion

This technology was available in the past, but it was expensive to get the systems to talk to each other. But with Dynamic 365 + Office productivity, you are able to unify your business from data to people to processes.

Watch our video below to see how you can integrate sales with Dynamics 365 Business Central & Office 365.

 

Here at WebSan Solutions, we’ve had a lot of hands-on experience when it comes to implementing Microsoft Dynamics Software. From our experience, we’ve gathered five major problems a company would want to avoid in order to succeed in implementing Business Central.

1. Don’t have the IT department and leadership executives make all the buying decisions. Include other employees that will be actively using Business Central from the finance, operations, manufacturing and warehouse departments. They can provide constructive feedback to make Business Central work best with your current business processes. 

2. Give yourself time in the implementation process to go from the decision-making phase to the launch phase. If this process gets rushed, there's a high chance that the project won't be successful. Try implementing Business Central in smaller stages. Rushing the process would only create a lot of unnecessary problems and make employees feel overwhelmed.

3. Implementations, especially the more complex ones, can take up to half a year to be completed. Best practices would indicate that you need to come up with a plan. Putting a plan into effect will set the stage for where the business is headed, reduce any employee confusion and avoid running into problems.

4. If you don't invest in employee training, there's a risk of disrupting the implementation process. The process of upgrading to Business Central can be a frustrating time for employees. Keeping open communication about the implementation status and providing a substantial amount of training creates more involved employees. Make your employees feel more involved with this process and become more well-rounded when it comes to using Business Central.

5. Many companies neglect the importance of testing the newly installed software before the go-live date. Your employees need to test out Business Central before the go-live so they can bring attention to any technical problems and if everything is in working order. By missing this part of the implementation process, the system might not be ready for go-live and could result in an unsuccessful launch.

When it comes to implementing Business Central, there needs to be a plan put into place. If you avoid the five major problems listed above, your business will strive towards a successful implementation.

Wednesday, 22 May 2019 15:41

Microsoft 365 Update for April 2019

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Microsoft 365 update for April 2019

Microsoft’s newest update covers everything from compliance requirements, message encryption to Azure password protection.

Below is a list of Microsoft 365’s new updates:

Editor in PowerPoint

The editor in PowerPoint now has multi-language support. This update can support English, French, Spanish and German. The system will recognize which language is being used and suggests fixes and appropriate grammar and spelling rules in the correct language.

Brand New Icons in Office 365

There are nearly 350 new icons to choose from in Office 365. They include new categories like accessibility, holidays and process.

Microsoft Kaizala

Microsoft Kaizala is an app created for large group communications and work management.

The new updates will enable you to access the app if you are a Microsoft 365 for Office 365 commercial customer. Kaizala features will also be available in Microsoft Teams over the next 12 to 18 months.

Power BI Web by Example Connector

It allows customers to scrape data from HTML pages. It supports ingesting any data element on the page, beyond just HTML tables. You provide sample values for what data you would like to be extracted, and it does the rest.

Compliance Manager

Compliance Manager makes it easy to manage your organization’s cloud compliance activities, from implementation to reporting.

This update will now allow you to create custom risk assessments of any application used in your business. These assessments enable your IT team to import their own security and compliance control into the Compliance Manager.

Message Encryption

Office 365 Advanced Message Encryption allows admins to revoke or expire encrypted emails. Once an encrypted email has been revoked, the recipient attempting to open it will be notified that the message has been revoked by the sender and be unable to view it.

Multi-Geo in Office 365

SharePoint Online and Office 365 Groups will enable customers to control where sites are stored. Users will be able to work anywhere in the world as their data is stored in the location of your choosing.

Security Policy Advisor

Office Security Policy Advisor is a new intelligent service, now available in preview, that uses behaviour-based analysis to help IT admins to quantify the risks and benefits of applying a tailored policy and monitor policy health over time, for their Office clients.

Admins can now deploy policies with a single click and easily update, or even roll back policies. Once again, this service is now available as a preview for all organizations with Office 365 ProPlus.

Azure AD password protection

Azure AD Password Protection, now generally available, lowers the risk of a being compromised by what is commonly known as a password spray attack. This is when a malicious user attempts to use a single password against multiple accounts before moving to the next commonly used password.

The updated banned password algorithm uses both the Microsoft-defined global banned password list and the custom banned password list you define to help users avoid choosing weak and vulnerable passwords.

If you would like more information about Microsoft 365 update for April 2019, view this video: https://www.youtube.com/watch?v=nmFxEy-HtlU&feature=youtu.be

If you have questions about Microsoft 365 new updates, contact This email address is being protected from spambots. You need JavaScript enabled to view it.