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Tuesday, 29 September 2009 09:00

Write-Off Documents

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Take a penny; leave a penny.  I think these are the greatest invention.  Personally, I don’t carry change.  When offered 2 cents change, I usually tell the clerk to keep it.  The only time this comes back to hurt me is when I’m short a cent or two.  That’s where the beauty of the ‘take a penny; leave a penny’ system shines.  It helps people avoid breaking a bill only to receive a bunch of coins. 

The worlds of ERP & accounting have their own ‘take a penny; leave a penny’ jar.  Writing-off immaterial amounts of money is a common practice that occurs when small over or under payments are made.  To access the Write Off Documents window in Dynamics GP, look in the Sales Routines.  This window will create debit or credit memos that are then posted & applied to the documents you’re writing off.

Using this window is fairly simple for most novice GP users.  Select the Write-off Type, Write-off Limit & other restrictions as appropriate.  I advise using the Preview button as it provides a listing of documents to choose from.  Click Process when you are ready. 

Note:  This screen does factor in Maximum Write-off from the Customer & Vendor Options.

Maybe you have an inactive customer that has a very small balance remaining on their account or you accidentally underpaid a one time bill by a small amount … write-off these documents & clean up your system.

Penny

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