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Tips & Tricks (26)

For many companies, the Cloud is still considered new and unfamiliar territory. For the uninitiated, the Cloud refers to the ability to share, store and process information through a network of servers. With Cloud hosting, a company’s online resources will be spread across various web servers, allowing companies to freely transmit and access their data outside of their place of work. The Cloud is more than just a place for companies to store their data however, and once integrated will actually shape the way organizations do business in the future. For companies considering moving their business to the Cloud, here are several changes you may expect to occur:

Expect a change in your IT Infrastructure:

Should you decide to move to the Cloud with a fully managed service provider, time consuming activities such as server maintenance and resource management will be handled by your Cloud-based service provider. As a result, companies have reported having to reassign their CTOs and IT directors to undertake additional tasks and roles such as managing IT expenses and strategic planning.

Prepare for an increasingly fast paced work environment:

According to a HBR-Verizon survey report, 75% of businesses state that the Cloud reduced business complexity, 61% claimed that it increased employee productivity, and 53% stated it increased response time with customers. With its automated tools, business operations have become more streamlined and allowed for greater flexibility for companies to enter new markets and for faster rollout for new businesses initiatives and exploit new opportunities.

Work on the go:

In the days of in-house servers, work was strictly confined in the office. Within a span of a decade however, Cloud hosting has changed the way employees manage their work-life balance. Anyone with an internet connection can now access their work servers from anywhere, allowing employees to telecommute and work from outside the office.

If you’re interested in more comprehensive learning regarding or want to learn more about Microsoft Dynamics 365 products, check out our YouTube channel. Alternatively, for questions or any general inquiries, feel free to contact us.

Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2017 Microsoft Modern Marketing Innovation Award Winner

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According to World Bank’s Ease of Doing Business Rank, Canada ranked the 2nd country in the world for starting a business (New Zealand took the 1st place if you're curious). Vancouver and Toronto always make the lists of the best cities for startups. So, what makes Canada so attractive for entrepreneurs?

Access to Governmental Funding

Canadian government encourages people to start a new business through providing a variety of grants, loans, and tax credits. You can find a financial support program “for every taste” -  it can be regional, industry-specific or just general business support. For example, you can get up to 50% of a tax credit for your R&D investments with the help of SR&ED. This has attracted a number of tech geniuses to launch their startups in Canada.

Great Talent

Canada is famous for its variety of quality education programs, which attract "the best of the best". The University of Toronto was ranked 32nd in the list of over 700 the best universities in the world. So, there’s definitely no shortage of young talent that can help you grow your business.

Lower Bottom Line

The costs of operating a business in Canada are 2nd lowest among ten countries in North America, Europe, and Asia-Pacific and 15% lower than in the USA, according to a KPMG study. Also, you're getting an opportunity to work with one of the world's most stable banking systems, one of the world's freest economies and the most cost competitive mature market countries in the world.

Make sure, that your accounting system is fully prepared for your new business in Canada - try Microsoft Dynamics 365 for Financials for free.

Alina Hura, Digital Content Creator, WebSan Solutions Inc., a 2017 Canadian Business Award Winner

Inefficient organizational software can negatively impact how your manufacturing business is run. Whether it be due to complications with understanding manufacturing variances or failure to effectively track time and materials for a job, having an efficient and easy to use operating system will help to relieve some of the most troubling aspects of manufacturing that affects the productivity of your business. Here are three ways in which ERP software can help improve your manufacturing operations:

Automating business operations

If you’re preparing your business for further growth in the future, you may be considering how to help your operations grow with it. With an ERP system, manufacturing companies are able to automate all business operations, allowing you the flexibility to configure the system to suit your company’s changing needs. ERP systems are not one-size-fits-all, but instead they are configured, so allow for personal customization.

Maintaining your customer base

With increasing competition swaying customers with lower prices or claiming to have the best available products, it’s become even more imperative to find new ways to stand out and deliver exceptional service for your customers. Gain real time information on your company’s operations to help prevent disruptions and delays, as well as break up informational logjams to help both your staff and users make decisions more quickly and effectively.

Reducing Operational Costs

Inventory costs alone affect 20% - 35% of a manufacturing company’s operational budget. Factoring in pricing errors, congested warehouse floors and production shortages, it becomes important to consider how you plan on managing your inventory to reduce additional expenses caused by poor inventory management. ERP systems are comprehensive, which mean that they eliminate the need for separate programs across all departments and help save money on hardware, software and labour. The added benefit of implementing an ERP system however, is that you’ll also be able to proactively manage operations, and reduce the possibility of human error in inventory management.

ERP systems are dynamic and can fit in with almost any industry. Click here to find out if an ERP system can help you grow your business today.

Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence

Wednesday, 21 June 2017 13:41

Employees Quit Management, Not Companies

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Out of the many reasons employees choose to leave a company, majority are likely to point back to a problem with how a company decides to manage their employees. According to Forbes, three common reasons that have motivated employees to quit is if the employee feels intellectually stifled, they lack autonomy, and/or they feel as if though their work is unrecognized and unappreciated. If you’re worried about losing your best and brightest, see how ERP software implementation can help you address some of these concerns.

Dealing with unchallenged employees

Repetitive tasks such as entering order entries or entering General Ledger Reconciliation and Collections can be labour intensive, creating unmotivated and unhappy employees. With built in automation functions however, these tasks can be completed in minutes, allowing your employee to use their time more productively and apply their efforts to more worthwhile tasks.

Lack of autonomy

To micromanage or to establish various security protocols that hinders your employee’s ability to do their jobs can easily make an employee feel as if they aren’t trusted to make basic decisions in their work. ERP software such as Dynamics GP resolves this issue through employee portals, which allows employees rights to access necessary information and to communicate with other members of the team for help or assistance.

Failure to Recognize Good Work

Commending an employee for a job well done can go a long way. Instead of neglecting the work that employees have put in, managers should acknowledge when an employee has gone above and beyond to complete their assigned tasks. Now with ERP software, managers and supervisors can track the progress of every phase of a project and establish benchmarks. By tracking a project step by step, managers can review when specific tasks have been completed and by which employee, allowing them to appropriately praise or reprimand an employee for the quality of their work.

WebSan is a multi-award winning Microsoft Partner with over 15 years of experience. If you’re unsure as to whether you’re ready to have us as your Microsoft Dynamics cloud hosting partner, why not click here and see what our clients have to say about us?

Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence

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Deciding whether to invest in an ERP software can be difficult. The price of the software can be discouraging, let alone navigating the learning curve required to properly integrate the software with your company’s day-to-day activities. With more and more businesses turning to ERP to manage their operations however, can you afford to miss out? Ask yourself the following questions and see if now is the time to switch over to an ERP system:

1. Are you using multiple systems to accommodate the needs of each individual department?

Communication and transparency are essential for a company’s operations to run smoothly. When various systems are running separately and the data received from each department isn’t synchronized, then issues involving processing errors and information logjams are all the more likely to occur.

2. Do you or your staff spend more than 3 hours to complete repetitive tasks?

As a business grows, so too does the amount of data and information that will need to be dealt with. This can mean hours upon hours spent on managing invoices, inputting sales orders, updating inventory, etc. and using time that could have been spent on more lucrative or productive activities.

3. Are you spending too much on individual turnkey software?

Purchasing various software types and having to update each of them individually can slowly build and increase the operating costs of your company. Meanwhile, ERP software can combine all of your financial and operational needs in a single software, and provide you with the flexibility needed to expand your operations and even alter your business model without having to purchase new systems.

Do you have more questions that weren’t covered on this blog? Then shoot us an email at This email address is being protected from spambots. You need JavaScript enabled to view it. for any general inquiries or click here to speak with someone directly.  

Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence

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According to the latest statistics from RightScale 2017 State of the Cloud Report, current cloud adoption among companies is 95%. This could mean that we’re not too far away from having 100% of companies who will use the cloud for their daily tasks. There is no better time than now to think about moving your ERP system to the cloud. Here are 3 reasons why you will benefit from it.

Lower Costs

The most common and the most attractive benefit is, of course, price. A cloud-based ERP system offers lower upfront and operating costs - you wouldn’t need to spend a huge amount of money on hardware, purchasing the ERP solution itself and hiring staff to maintain it.  A cloud-based ERP system requires only flat-rate monthly fees, which will make your life much easier and become a less costly option for your business.

Quicker Access to Information

With a cloud-based ERP system, you don’t need to spend much time to perform your daily business operations. Once you have an Internet connection, you can access to your ERP system anywhere you want. It makes much easier to spend time outside the office and still stay on top of everything that happens with your business.

Enhanced Security

When cloud technologies were first starting to be used by companies, people had some concerns about its security. However, ERP cloud vendors proved that they can provide a more secured environment in comparison with on-premise ERP systems. The system was set up in this way so every user has its own level of accessibility. This means, that you don’t need to worry about any attempts to steal your company’s information.

To make sure that your transition to the cloud will run smoothly, make sure to choose a reliable partner. WebSan is a multi-award winning company with more than 15 years of experience. Click here to learn more about why WebSan should be your next Microsoft Dynamics cloud hosting provider. 

Alina Hura, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence

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As we’ve mentioned in a previous blog post, an ERP system is not a quick fix to all of your company’s problems. At times, it may even be difficult to measure whether your company is gaining any benefits from implementing your ERP software. If you’re doubting the effectiveness of the software, I suggest reviewing the following areas of your business first:

Tracking Customer Service Experiences: In today’s market, providing outstanding customer service can be the determining factor on whether a customer will choose to do business with you or a competitor. An ERP software puts you in control of the consumer buying journey, enabling you to track online customer experiences, line item fill rates and ensure delivery times to your customers. You’ll be able to compare these measures with previous results to identify trends and determine if the ERP software is making a difference in your company.

 Measuring Profit Margins: If you’ve ever taken a business course, then you’ve probably heard of the ’80 – 20’ rule, which states that 80% of a company’s revenue is typically generated by 20% of its total customers. An ERP software can influence your overall strategy, allowing you to concentrate your sales efforts and target your more profitable customers. Once again, the results can be measured and compared with historical data.

Impacts of Inventory Management: One of the key features of an ERP software is its ability to manage and track inventory. Not only does this allow your company to better meet consumer and production demands, but also ensures your company will not be spending more on excess stock and tying up additional capital and resources.

If you’re still wondering if your ERP system is working out for you, why not try and take a free ERP assessment? Click here for more information.

Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence