If a business wants to be successful in this modern digital world, it must remain innovative. Operating as a fully digital firm goes beyond just having an electronic communication system installed. It’s about running the company using ERP software to streamline the business and create B2B integration. In this new digital era, the demand for B2B integration is on the rise and is turning into a requirement in order to work with most companies.
Electronic Data Interchange (EDI) is the computer-to-computer exchange of business documents. It allows businesses to send documents to one another using an electronic format. This standard template can then be read by different systems to locate information. The most common documents that are sent using the EDI template are purchase orders, purchase invoices, advance ship notices, bills of lading, inventory documents, shipping documents, payment documents, and even some custom ones.
The Benefits of EDI
By sending a document using EDI, a company can reduce its costs on printing, reproduction, storage, filing, and document retrieval. This also frees up the individual to focus on more important tasks.
Improved Data Quality
One of the most common areas for human error is data entry. By using EDI to import the data from the document into the system, there is less room for error resulting in better data quality.
Shorter Business Cycle
Companies using EDI will have a shorter business cycle because they receive the documents quicker. A transaction that use to take up to five days to complete can now be completed within an hour. Orders and payments will be processed a lot quicker which will increase the cash flow of the company.
Improved Data Security
EDI is a secure way to transmit data from one computer to another. Encryption and decryption programs along with passwords are used to ensure that the data is safe while being transmitted.
Ease of Auditing
Since EDI is transmitting all the data into the system, there is less room for any errors so therefore auditing will become much easier. Reports can be created for all the EDI transactions and then presented to the auditor, making the whole auditing process quicker and easier.
Strategic Business Benefits
Adding EDI into your current Dynamics GP environment will strengthen businesses and create strategic business benefits. Using digital transactions, businesses can always be up-to-date with all the transactions statuses. This knowledge will help the business to make better and faster business decisions going forward.
Recently I had the opportunity to interview Jon Rivers. In this interview he discusses his book, current projects and his views on user problems.
In a short summary what do you describe your job is?
I am currently the Channel Partner Manager at Data Masons Software an EDI ISV solution provider who helps to solve the EDI needs of clients who are running Dynamics GP, AX or NAV. When I am not helping the partners I am managing all of our Social Media outlets if that be our Blog, Twitter or LinkedIn accounts.
You can also find me presenting at Dynamics-focused conferences, educational forums and Web events, including the annual GPUG Summit, AXUG Summit, NAVUG Forum, Microsoft Convergence and numerous regional user groups.
How long have you’ve been in the Microsoft Dynamics GP Industry?
I have been in the Microsoft Dynamics GP space now for over two years but I have been in the Dynamics ERP ecosystem for over seven years working with both Dynamics AX and NAV.
What’s the message in your book “Solving the Social Media Puzzle for Microsoft Dynamics End Users” that you want readers to grasp?
Social Media can be confusing to people as there is expectation that you should be pushing content through various channels, but that’s not true you can be just a consumer of information. Actually that is where I started and with all the useful information out there, I wanted to bring that to the attention of the End User who uses Dynamics GP on daily basis. With blogs show how to resolve issue to YouTube videos give you snippets of how to training to content being pushed my Microsoft themselves.
Now-a-days social media has become the everyday norm, how much of an impact do you think Dynamics GP will have attracting new customers using marketing efforts through social media?
I believe Social Media is already having an impact out there especially when I see the efforts that Microsoft is putting behind it. Take for example when Microsoft released Dynamics AX 2012 they use Social Media a lot to drive traffic to the virtual release event. Now if I also take my role at Data Masons we have certainly seen an increased in awareness of our solution using these channels.
What does it take to expand to packages like NAV, AX, and SL?
Making sure you fully understand the packages and the verticals/client base you will be taking them into.
How do you think the Partner Channel will have to change over the coming years?
End Users are getting more and more savvy on how they do they research and evaluation of solutions so the Partner Channel community will have to adjust as necessary to this.
What customization tool would you create to meet the needs of users that are facing a common problem?
A portal that would scan every possible place within out there to see if that problem has been already been answer by other in the Dynamics Community via maybe a blog or tweet or maybe a video and of course search Microsoft’s KB’s as well. If there is no answer then it would post it and push it out to the Community.
We have a webinar coming up called 10 tricks in 30 minutes The Top 10 Features of Dynamics GP You’re Not Using and Should Be! What would be one of your tricks?
As I am not a physical user of Dynamics GP on a daily basis as I am more focused on solving EDI requirements for clients I am not sure I can recommend one.
What are your current projects now? Are you planning on speaking at a public event?
New projects… if you call it a project that is, I just became the Communications Chair for the IAMCP DC Chapter so excited about that new opportunity. From a speaking standpoint I will be speaking at the GPUG Summit in October this year “Where Do the Experts Turn for Answers? The Power of Social Media”. It should be exciting as I also get to work with Mariano Gomez for first time and it’s always an honor to work with the MVP’s in Dynamics GP ecosystem. There are also some others as well in the works so watch my twitter feed for updates.
What do you like most about your job?
The people I get to work with on a daily basis. The whole Dynamics Community is a great bunch of people to work with. It’s what drives me to be at my desk every morning.
By: Natalie Williams, Marketing Coordinator, WebSan Solutions Inc. a Canadian Certified Microsoft Dynamics GP Partner