Part of what makes ERP software so popular within various industries is its ability to adapt alongside growing companies. Gone are the days where organizations were required to spend tens of thousands of dollars for system update fees. Instead, companies now have the freedom to grow freely, and no longer need to be tied down by software limitations. In this post, we discuss the three features of scalability in ERP software and how this benefits businesses:
Enhance customer account management:
As your company grows, so too will your list of clients and customers. Your systems must be able to handle this increase in customer information, ensuring you have the necessary space to add additional data entries and ensure that your systems continue to run smoothly under heavy workloads and across multiple applications within your system.
Thanks to the proliferation of Cloud technologies, users are now able to access their applications from any mobile device (so long as they have internet access). ERP allows for the ability to switch between multiple platforms without hindering the functionality nor the user environment
Increased security measures:
As the amount of data stored in your systems continues to grow, so too does the need for heightened security measures. Thankfully, with ERP systems, security is scalable as well. Companies with multiple users are each able to set up their own authorizations, permissions, and access control to various features within the system, protecting their work and preventing others to make any changes as well.
Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2017 Microsoft Modern Marketing Innovation Award Winner
Businesses today continue to rapidly change in their needs, particularly, for what an Enterprise Resource Software (ERP) can do to help support their operations and finances. Postmodern ERP, as defined by Gartner is a technology strategy that links and integrates administrative and operational business capabilities with the benefits of vendor-delivered integration to promote flexibility and agility.
Software Advice, an advisory firm that helps buyers research and choose ERP software, conducted research and sought expert advice to look into the concept of Postmodern ERP and how it affects businesses, with findings compiled in this article.
A comprehensive postmodern ERP strategy aims to use the best applications possible in each business area while still ensuring that the different areas adequately integrate with each other when necessary.
The study is quick to note that “a postmodern ERP system will likely be comprised of applications from two or more vendors, and may include multiple deployment models.” This strategy can benefit businesses by ensuring your company is using the applications which are best suited for each job function. Moreover, should specific applications need to be changed, there would be no need to customize or upgrade the whole system.
Although the study suggests that the postmodern strategy would be best suited to growing midsize to large firms, organizations “should opt for a strategy that will provide them with long-term agility over short-term operational efficiency.”
WebSan Solutions can help your organization find the right ERP solution that would fit your business needs. Download our ERP whitepaper to learn more.
Linz Tan, Web Marketing Assistant, WebSan Solutions Inc. a 2014 Ontario Business Achievement Award Winner for Service Excellence
When selecting a new Enterprise Resource Planning (ERP) software, one of the first considerations to make is whether to go hosted (on the cloud) or on-premise. Although both types have their advantages and disadvantages, it’s worth taking a closer look and offering points of consideration to make the software selection process less daunting. Software Advice, an advisory firm that helps buyers select ERP software, conducted research to create a comprehensive guide to help buyers determine the best type of software needed for their organization, with findings compiled in this article.
The biggest difference between the two types of systems is cloud-based software is hosted on the vendor’s servers and accessed through a Web browser, while on-premise software is installed locally, on a company’s own computers and servers. Although over time, both systems’ cost tend to converge, cloud-based software is priced under a monthly or annual subscription basis, while on-premise software is usually priced under a one-time perpetual license fee.
Some advantages of cloud-based ERP software include its shorter implementation time, great stability with frequent updates from the vendor and no additional hardware investments. On the other hand, some disadvantages of this type of system are its less customizable functionalities and an organization’s possible less peace of mind that comes with data security being in the vendor’s hands.
On the other end of the spectrum, on-premise ERP systems are known to be more customizable and offer greater control over data. However, the implementation process can take longer and organizations have to pay associated hardware and IT costs. Organizations will find that cloud-based ERP systems are more mobile-friendly compared to their on-premise counterpart.
It would be in an organization’s best interest to first assess its needs, budget and top concerns before deciding on the right type of ERP system that will be the right fit.
WebSan Solutions offers Microsoft Dynamics GP and CRM implementation along with valuable resources like training, free webinars and outstanding support. See how we can help your business meet its ERP needs – download one of our FREE Microsoft Dynamics GP or CRM demos today!
Linz Tan, Web Marketing Assistant, WebSan Solutions Inc. a 2014 Ontario Business Achievement Award Winner for Service Excellence
With the New Year fast approaching, your company has decided to adopt/upgrade to an enterprise resource planning (ERP) system. Congratulations! Making the decision to adopt/upgrade to an ERP system already puts you ahead of your competition.
An ERP system is a powerful tool that helps you efficiently analyze, interpret, and execute the core activities of each department of your business on a day-to-day basis. Companies who seek to adopt/upgrade to an ERP system do so in order to integrate the different programs they're using for different departments into one suite. An ERP system helps reduce costs because any previous delays or duplication of work is avoided. For example, a company may calculate their sales revenue using one type of software meanwhile using separate software to produce a financial report. An ERP system integrates the two actions whereby once the sales revenue is calculated, the ERP system uses the same information to produce a financial report. A benefit of having these separate processes integrated is that the same information flows from each department which results in less errors made, in addition to better business decisions made. Resources such as time and staff are reduced (not to mention the complexity) which boosts the company's bottom-line.
Other benefits and features of an ERP System include:
• Access to all the company's information across all departments in real-time
• Stronger customer relations through better access of customer information as part of your company's practices in customer relationship management (CRM)
• Improved controls at each stage of the supply chain
• Enhanced security with access to a single set of user settings to better protect your company's information
• Less training and implementation necessary because all staff are trained to use the same system
Consider the following when adopting/upgrading to an ERP system:
Costs & Benefits
• What is your budget?
• What is your firm looking to achieve?
• What system(s) is your industry/competitor using?
• Are you looking to adopt/upgrade to keep pace with competition?
Training and Implementation
• How much time are you seeking for the ERP system to be up and running on its own?
• How much level of support are you looking for in an ERP partner?
If you're shopping for an ERP System, WebSan Solutions is a Microsoft Dynamics Certified Partner. With over a decade of experience in Enterprise Software solutions, the experts at WebSan know how to help you transform your business.
Shopping for an ERP System?
Nilofhar Zarif - Kadir, Web Marketing Assistant, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence
Most office staff today perform a lot of analysis in Excel. Staff are comfortable in Excel & familiar with its various functions. As a result, staff may prefer to upload general journal entries through an excel based template. Many times, large entries, such as those to a payroll clearing account, may need to be calculated in Excel before they can be entered in the system. When staff already have the entry in Excel, its very convenient to be able to directly upload into GP. As such, WebSan offers it's clients an Excel based Journal Entry upload tool capable of handling multiple journal entries spanning as many lines as required.
All customers should ensure their ERP partner / VAR offers the same baseline functionality in their system.
Customers are always looking to find the best deal possible, no matter what the product or industry. Why not shop around? Use our quote generator today to ensure you are saving money on your IT systems. We offer hosting services, on-premise support, free upgrades, and more.
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Adam MacIntosh is a Senior Account & Project Manager with WebSan Solutions Inc, a Microsoft Certified Partner and 2012 Canadian Channel Elite Awards Finalist.
Did you know you can receive up to $100K in government funding through IRAP Digital Technology Adoption Pilot Program(DTAPP)?
DTAPP is a component of the Government of Canada’s overall strategy to boost the productivity of small and medium – sized enterprises (SMEs) and improve Canada’s digital economy. The contribution acts a cost sharing mechanism and will be applicable to the expenses associated with the analysis, implementation and customization of new software or the direct labor and consulting components of implementing new digital technologies. If your proposal is accepted by the program, the government will also provide up to 80% of the payroll costs and 75% of the applicable sub-contractors fees for a project up to $100k contribution.
To be eligible for DTAPP services or funding, your firm must:
- have 500 employees or less
- be incorporated, for-profit and operate in Canada
- be growth oriented
- demonstrate plans to carry out a project designed to adopt digital technologies
WebSan Solutions Inc. will work with you and your company to find the best small-medium enterprise solution that will help your business grow and become more efficient. If you are considering implementing a new ERP project, contact us to learn more about the IRAP DTAPP funding opportunity.
Doriana Kote, Marketing Assistant, WebSan Solutions Inc.
Organizations across all industries are increasingly looking to the cloud as a way to help boost their productivity, revenues, returns on technology investments and customer satisfaction. It is important to realize that cloud enterprise resource planning (ERP) systems are not easier to implement or use than on-premise systems. However, when implemented properly, cloud ERP system software can save organizations a lot of money. These cost savings come in the form of reduced IT staffing and reduced hardware expenditures. In general, these are the two most common benefits that organizations refer to as reasons for switching to the cloud.
Before your organization decides the transition to the cloud, it is vital to consider the amount of effort required for the implementation. Cloud ERP implementations are not easier than traditional ones. The most common problem is poor cost estimation and is likely related to the lack of an appropriate framework for enterprise-wide prepackaged software maintenance, which of course requires an ongoing relationship with the software vendor. Moreover, you should keep in mind that all typical issues, such as organizational change management, adoption and use of new business processes are always an obstacle, no matter what ERP solution you choose.
Therefore, whether you are implementing an on-premise or cloud-hosted ERP solution, operational improvement is achieved only through guidance from a highly experienced implementation partner, proper resource allocation and executive commitment. To realize cost savings from cloud ERP, organizations should also budget for all essential components, including everything from organizational change management to business process re-engineering (BPR).
Here are 3 tips for maximizing cost savings with cloud ERP software:
- Know your Requirements – You should gather all the requirements and complete Business process mapping (BPM) before the implementation so that your organization can select the ERP solution that best fits your business.
- Partner with the Right People – Cloud ERP software requires an IT Partner with unique skill sets. Look for a Vendor who has experience in your industry and has a number of references.
- Understand the Costs – When evaluating ERP vendors, consider the total cost of ownership (TOC) and not just upfront costs. Remember that TOC is like an iceberg, which means a lot of the costs are usually hidden.
If you incorporate all of the above tips in your strategy, it will not only save money on upfront infrastructure costs but it will most definitely realize cost savings in IT staffing, licensing fees and annual maintenance. These fees only escalate the longer you wait, thus plan to engage in organization change management and business process re-engineering (BPR) early in the project.
By: Doriana Kote, Marketing Assistant, WebSan Solutions Inc., a Canadian Certified Microsoft Partner
Implementing a new ERP Software is a time for new learning experiences and challenges. There are some common mistakes that you want to avoid when implementing ERP software, remember this list so you can become a hero and not a victim of poor planning.
Mistake 1: Not selecting the right vendor
Browsing through a vendor’s website can’t determine if they are right for you. Call the company and speak with someone, this gives you the chance to ask questions about the company and their services. Don’t forget to ask for references so you can hear more than one opinion of the vendor.
Mistake 2: Not taking advantage of all the features that you are paying for!
For any kind of service you pay for, be mindful of what’s included. If you are unaware of a feature that you have but never use, just ask!
Mistake 3: Underestimating the time and resources required
The estimated time for the scope of a project can go two ways: Either the scope is nowhere accurate (underestimating) or the scope is close to being accurate (educated estimating). It’s your job to review the implementation plan. If things are getting out of hand, use the following steps to help you solve a problem: review the problem, resolve the problem and remember the problem so it doesn’t happen again.
Mistake 4: Not properly investing in training and change management
Encouraging questions decreases a number of misunderstandings that occur with your staff. Have other resources available such as, review videos and webinars. Fill out change order requests to make sure your change is on record and not forgotten. Verbal communication doesn’t cut it anymore.
Mistake 5: Not having an active load testing environment
You won’t see the results of your changes based on a couple of “test users”. You must be able to mimic your true user load to see the real effect of changes and to watch out for costly unplanned downtime.
Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Partner
The long awaited Microsoft Dynamics GP 2013 was recently released right before the holiday season. The latest version has a number of new features which we have previously discussed in this blog, the most important of which is greater flexibility in terms of deployment. Also included is RapidStart Services, a tool designed to speed up implementations while lowering project risk.
Adam MacIntosh is a Senior Project Manager at WebSan Solutions Inc, a Microsoft Dynamics GP Partner offering implementation & support services for large & small firms in a variety of industries.