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In recent news, there has been an uproar amongst US companies regarding the NSA Prism Program.

It’s been said that the US government had direct access to data stored on servers of well-known companies; this news was leaked by whistle-blower Edward Snowden.

"The PRISM disclosures are damaging, and I think I'm prepared to speculate extremely damaging to commercial firms that have offered cloud and related kinds of services, and that do or would benefit from efficient cross-border data flows," says Philip Verveer, the former U.S. coordinator for international communications and information policy at the State Department.

With that being said, we at WebSan Solutions believe that everyone should have a right to have secure data.

WebSan Solutions Inc. has a SAS70/SSAE16 certified data centre, located in Toronto Canada. We can assure our customers our its data center operations meet the higher level of quality. Independent auditors review WebSan's processes, policies, and procedures and validate our security, availability, and operating integrity.

American privacy laws don't apply to Canadian businesses.

The mandate of CSEC (Communication Security Establishment Canada) is an assurance that the agency is “strictly related to foreign intelligence, as prescribed in the National Defense Act. CSEC is prohibited by law from directing its activities at Canadians anywhere in the world or at any person in Canada. CSEC has rigorous procedures in place to ensure that it adheres to this prohibition.”

By: Natalie Williams, Marketing Coordinator, WebSan Solutions Inc.

Published in Uncategorized
Friday, 02 August 2013 12:16

Why Doesn't my GL Match my Sub-Ledger?

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Many times, usually around month-end, I will get a call from a client that has a mis-match between their sub-ledger balance & their General Ledger.  The first thing I will ask them is whether or not all batches in their Financial Series Post are posted.  You can see from the screenshot below that GP will automatically create a number of batches in the Financial module after transactions have been posted in the Sales or Purchasing modules.  Company configurations can vary, however, in general, a transaction posted individually in a subsidiary ledger will have to also be verified & posted in the Financial Series Post before it will affect the GL.  Most transactions that are saved in the Financial Series Post have already affect the appropriate sub-ledger but NOT the General Ledger.

I advise clients to clear out all entries in the Financial Series Post daily to ensure accurate reporting and to be able to deal with any issues as they arise.

[caption id="attachment_1323" align="aligncenter" width="300"]Financial Series Post Financial Series Post[/caption]

Adam MacIntosh is a Senior Account & Project Manager with WebSan Solutions Inc, a Microsoft Dynamics GP Partner and 2013 Canadian Channel Elite Awards Finalist.  Adam can be reached at This email address is being protected from spambots. You need JavaScript enabled to view it. or 416-499-1235 ext 213.

Published in Microsoft Dynamics GP

Save Money by Switching to a Cloud Hosted Solution

Do you manage your financial accounting using an on-premise solution? Are you spending a lot of money on licensing?

WebSan Solutions offers business the option of switching to a cloud hosting solution.  They offer faster deployment options when compared to on-premise.  You can save on licensing because you have access to your data through the web. No need to purchase hardware or software. You need to pay a low monthly fee, which helps you manage cash flow.

Frequently Asked Questions

WebSan Solutions Inc. is a cloud Microsoft Dynamics Certified Partner and IT consulting and solutions provider. In their web-based time and expense management system, they have added the FAQ page to tackle commonly asked client inquiries. This new enhancement will reduce their IT costs and create more productivity amongst their clients. This system is very easy to use because of its simple design and user-friendly navigation.

Paperless Office for expense reports

WebSan Solutions has also added a new document upload feature in the time and expense portal. This new feature allows employees to scan receipts and attached them to an expense report in the portal. When a manager is ready to approve it, they can automatically see the receipt. The document upload works in real time, so there’s no need to submit an expense then send in your receipts by mail into the office. You can now also use a tablet (iPad, Android) to take a picture of your receipt and still attach it to your expenses.

“Are clients have realized tremendous time savings and efficiencies from being able to upload expense receipts from a tablet or mobile device.” stated Andrew King, Managing Director.

To see WebSan Solutions time and expense management system in action, click this link: http://www.youtube.com/watch?v=MCu3BM3DInA&feature=player_embedded

Published in WebSan Blog

In 2012, the Canadian government announced in their Economic Action Plan that they would phase out the penny due to the cost of producing the penny, relative to their face value. February 4, 2013, was the last day that the penny would be made. One thing to note is that this change does not affect cheques or electronic transactions (e.g. Interac). With this change in effect, it’s estimated that it will save taxpayers $11 million each year.

On Microsoft’s Community Dynamics website, I came across a blog Angela Melhus wrote which is called “Phasing out the Penny in Canada”. For a B2B business, this might not be much of a worry because they would normally deal with cheques and EFT payments. But for some B2C business that have a store and accept cash that might be a problem.

In Angela’s blog, she gives you a step by step process to phase out the penny in your Dynamics GP system. Her instructions are very clear and she provides screenshots of the whole process. By the end of the last step, you should have written off of the penny.

More information about phasing out the penny:

http://www.mint.ca/store/mint/learn/eliminating-the-penny-6900002

Angel Melhus blog post:

https://community.dynamics.com/gp/b/dynamicsgp/archive/2013/02/26/phasing-out-the-penny-in-canada.aspx

Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Partner

Published in Dynamics GP
Friday, 18 January 2013 11:17

5 Common ERP Mistakes and How to Fix Them

Implementing a new ERP Software is a time for new learning experiences and challenges. There are some common mistakes that you want to avoid when implementing ERP software, remember this list so you can become a hero and not a victim of poor planning.

Mistake 1: Not selecting the right vendor

Browsing through a vendor’s website can’t determine if they are right for you. Call the company and speak with someone, this gives you the chance to ask questions about the company and their services. Don’t forget to ask for references so you can hear more than one opinion of the vendor.

Mistake 2: Not taking advantage of all the features that you are paying for!

For any kind of service you pay for, be mindful of what’s included. If you are unaware of a feature that you have but never use, just ask!

Mistake 3: Underestimating the time and resources required

The estimated time for the scope of a project can go two ways: Either the scope is nowhere accurate (underestimating) or the scope is close to being accurate (educated estimating). It’s your job to review the implementation plan. If things are getting out of hand, use the following steps to help you solve a problem:  review the problem, resolve the problem and remember the problem so it doesn’t happen again.

Mistake 4: Not properly investing in training and change management

Encouraging questions decreases a number of misunderstandings that occur with your staff. Have other resources available such as, review videos and webinars. Fill out change order requests to make sure your change is on record and not forgotten. Verbal communication doesn’t cut it anymore.

Mistake 5: Not having an active load testing environment

You won’t see the results of your changes based on a couple of “test users”. You must be able to mimic your true user load to see the real effect of changes and to watch out for costly unplanned downtime.

Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Partner

Published in WebSan Blog

WebSan Solutions Inc. has been named a finalist in the Best Small Business Solution category for this year’s CDN Channel Elite Awards. http://www.itbusiness.ca/cea/home.html

This award honors the partner that has created the most innovative and problem solving hardware, networking, cloud or software-based solution for an organization or department with up to 100 seats or less using the solution.

CDN’s Channel Elite Awards recognizes IT Solution Providers for their innovation, leadership and commitment to creating value for their customers.

As a finalist, we will be judged by a panel of CIO or IT director level executives. Category winners will be chosen based on the following criteria:

Innovation - originality in the application of the IT solution to the business problem

Improved Sales or Revenue - evidence that the solution benefited the customer with improvement in sales, revenue or cost reduction measured in dollars or percent

Improved efficiency - evidence that the solution benefited the customer with increased efficiency

Customer service - evidence that the solution benefited the client with improved internal and/or external customer service

X-Factor - in what way(s) did the solution provider and/or the solution go above and beyond industry norms

“We are pleased and honored to be a finalist in the CDN Channel Elite Awards. We specialize in helping small to medium businesses streamline their business operations and it’s always nice to be recognized for our efforts.” stated Andrew King, Managing Director.

About WebSan Solutions Inc.

We are a Cloud Microsoft Dynamics Certified Partner and IT consulting and solutions provider. With over a decade of experience in Enterprise Software solutions, business and financial accounting software, EDI Integration, implementation and design, we will show you how we can help transform your business.

CEA 2012_finalist

Published in WebSan Blog