Contact us today: (866) 4-WEBSAN (932726)                Get Instant Support

Move to the cloud or stay on premise? What do you choose? Some firms are very skeptical about moving to the cloud while others welcome it. If you are a company that thinks it’s time for a change, then using Hosted ERP System will be for you. Read the following list that I wrote about benefits of Hosted ERP System below:

  • Do you prefer to pay for what you use? Hosted Dynamics GP uses a subscription-based licensing model, where you pay for the number of user licenses.
  • Trying to keep your cost low? Licensing fees are very predictable and can be known in advance.
  • Looking to get a quick start on things? Hosted Dynamic GP guarantees faster deployment and implementation than choosing to be on premise.
  • Do you want to save energy costs?  You don’t have to have a server; you just need an internet connection.
  • Still want to be in control of your data and business? Don’t worry, you also have 24/7 access to your data. You have the options of adding and removing users if you choose.

Are you still undecided? If you want to learn more information about Hosted Dynamics GP, visit our website www.websan.com At WebSan Solutions Inc. we help you unlock your systems potential.

By: Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Dynamics Partner

Published in WebSan Blog

Technology is shifting to the clouds. Whether its phone apps like the Apple iCloud or email like Hotmail’s SkyDrive, many firms are transitioning there.  It makes sense to move your ERP system from on-premise to hosted instead. Using Hosted Microsoft Dynamics GP still means that your software application is in a data center. You can still access your information where ever you are 24/7. You can rest assured of the security and reliability of your business. These are some reasons why you should use Hosted Dynamics GP:

  • Superior security, availability and control of your data
  • Lower Hardware Cost
  • Reduced Maintenance cost and improved ROI
  • Built – in disaster recovery and repair
  • Gain access to your data from anywhere

To learn more about Hosted Dynamics GP, visit http://www.websan.com/solutions/hosted-microsoft-dynamics-gp/.  We are a cloud Microsoft Dynamics Certified Partner and IT consulting and solutions provider. We have over a decade of experience in Enterprise Software solutions, business and financial accounting software, implementation and design.

Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Dynamics Partner

Published in WebSan Blog

I frequently receive questions from Clients regarding our Hosted Dynamics GP solution, so I thought I would publish our "FAQ" document on our blog for all to see. If you have additional questions, feel free to contact us and we can help you with any inquiry you may have.

Q: What is the cost of Hosted Dynamics GP?

A: You will need to contact us in order to discuss your requirements in a bit more detail so that we can provide you with a quote customized to your needs.

Q: Who owns the data?

A: The Client owns the data and WebSan Solutions owns the application as well as any customizations and/or enhancements made to it.

Q: Where is the data hosted?

A: The data is hosted in a secure, Tier II data center located in Toronto.

Q: How often is my data backed up?

A: Data is backed up nightly, with offsite backups taken weekly.

Q: How can I own my own customizations?

A: You will need to purchase “Modifier”, which is the standard MS toolkit that it used to customize Dynamics GP.

Q: What about updates to the system? Are upgrades pushed, or are they coordinated with the Client? Are there any fees for an upgrade?

A: No charge for an upgrade Upgrades are coordinated with the Client Only charged for Professional services if there is additional training or the Client wants to take advantage of new functionality in the latest release.

Q: Is it a multi-tenant environment, or is our system on its own server?

A: Each Client has their own "virtual" server, with Windows, SQL (database) and Dynamics GP installed on it. No data is shared amongst Clients and each Client only has access to their environment

Q: How is the system accessed?

A: Dynamics GP is accessed via Windows Server 2008 R2 Remote apps via Internet Explorer on your local computer

Q: Does anything need to be installed on my computer to enable access to the system?

A: No, as long as you are running Windows XP SP3 (or above) and on Internet Explorer 7 or above, that is all you need.

Q: What about my local printers and drives? Will those be accessible from Dynamics GP?

A: Yes, the system automatically maps your computer's drives and printers each time you log in. This is a standard feature with RemoteApps.

Published in Dynamics GP

Many companies have started to embraced enterprise resource planning (ERP) in order to maintain their competitiveness. They have quickly learned a fundamental truth: technology can move a company forward only as far as its business processes will allow.

Amongst most organizations, paper or hard copies is the principal format for sharing invoices and associated documents for approval. Paper processes generates uncertainty and blind spots in a business. An example could be your Accounting department. Accounting has no way of knowing where a paper invoice resides on someone’s draw or desk after it is sent around for approval, nor how long it will sit there. Executives are unable to make accurate financial predictions because they see only completed transactions—not those in process, floating somewhere in the company’s structure.

With paper processes restraining the real value of a paperless ERP for companies large and small, the need for a way to automate the transformation of paper documents into digital data and to manage the resulting documents has prompted technology developers to innovate a new generation of devices and services. This is where Hosted Microsoft Dynamics GP comes in.

The next technological move from paper format is for companies and their accounting departments to consider is the cloud—online services that can dramatically reduce the costs of technology. Instead of a company’s investing more in its own infrastructure—additional servers, software, networking and maintenance—it can turn to the cloud for the applications it needs. By integrating your company with the Microsoft Dynamics cloud platform, it easily scales with your company’s needs and automatically upgrades as innovations evolve.

To help your company get away from paper and into the clouds, contact us here.

Published in Microsoft Dynamics GP

The rise of cloud computing has led to a strong push from many companies to adopt security and data portability in a cloud environment. Cloud computing, otherwise known as SaaS (Software-as-a-Service), allows you to have your data and applications available to you virtually anywhere via the Internet.

Companies large and small are looking to the cloud as their future. All of this sounds good right? The only problem is that these companies cannot carefully self-manage their own IT projects to fulfill their future needs; projects grow in size and costs eventually run over budget.

There is a solution. When partnering with an experienced vendor such as WebSan Solutions Inc., your company will experience distinguished service and support when moving to the cloud.  WebSan Solutions Inc. will strive to use our leading solutions to your company’s benefit in order to make the transition smooth and help your company move forward.

Cloud Dynamics GP is crucial for companies looking to propel forward but don’t get lost while you’re in the transition.

Contact us here to learn how we can help.

Published in WebSan Blog
Thursday, 01 September 2011 06:45

Microsoft Dynamics Sure Step

The truth that most consultants won’t tell you is that the majority of technology projects fail.  The reasons for these failures can vary dramatically.  In order to minimizes & mitigates these varied risks, Microsoft has developed a proven methodology for Microsoft Dynamics implementations based on industry best practices.

This project management methodology is systematic & phase based as well as scalable to the size of projects.  It applies to project big & small, enterprise to standard, complex to standard upgrades.  Further, it encompasses all phases of any implementation.  This repeatable process helps consultants better meet customer expectations by properly managing organizational change.  Customer decision making is further streamlined through decision accelerators.  This leads to low-risk, successful implementations.

All Microsoft Dynamics Partners are required to have staff certified in Sure Step.

[caption id="attachment_421" align="aligncenter" width="404" caption="Microsoft Dynamics Sure Step"]Microsoft Dynamics Sure Step[/caption]

Published in Dynamics GP
Monday, 01 August 2011 09:00

Enter the Cloud - Work from Anywhere

Tele-working or working from home is very common in today’s business world.  Staff at many companies have the ability to work from anywhere.  In fact, IBM has half its staff working from home, saving them valuable real estate, overhead & all that goes with having an office.  As a consultant, I am constantly traveling, but I am still able to stay in touch with the office through my Blackberry.  VPN’s allow many users to log into networks to access systems, emails, files, etc.

With cloud computing, the ability to work from anywhere is made even easier.  Through hosted Microsoft Dynamics GP, all staff need to access their ERP is an internet connection.  A CFO can easily review financial statements, in real time, from a Starbucks.  Imagine living out your days on a beach in the Caribbean, still able to complete necessary tasks.  With the invention of internet sticks that can plug into any USB, Operations Managers can carry a net-book or laptops with them & have the ability to complete sensitive tasks in an instant.  Sales staff no longer need a reserved desk at the office.  They can stay mobile, reaching more clients.  Even administrative staff could work remotely should the need arise as it did for many last summer with the G8 summit shutting down the core of Toronto.

WebSan Solutions is a Microsoft Partner offering Hosted Dynamics GP

Adam MacIntosh, Senior Project Manager

Published in Dynamics GP

Cloud computing is the latest & greatest innovation in the technology industry & for good reason.  I previously discussed how cloud computing takes the worry out of disaster recovery.  Another way cloud computer helps take strain off executive shoulders is that it helps your company avoid service disruptions often associated with service updates.  Imagine never worrying about having to upgrade your software.  Imagine it was just done for you, with no downtime, disruptions or worry.  That is what the cloud offers.  At WebSan, we offer hosted Microsoft Dynamics GP for a number of client, taking care of necessary service packs, system updates & necessary maintenance that comes along with owning an ERP system.  By taking advantage of Saas Dynamics GP (or software as a service), customers can stay focused on their core competencies.  Hosted solutions allow clients to scale up or down as the market dictates without & overhead burden often associated with on-premise solutions.  Lastly, they don’t have to worry about having a full-time IT resource to help with issues where one might not be required.

WebSan is a Microsoft Partner offering hosted Dynamics GP to clients big & small.

Adam MacIntosh, Senior Project Manager

Published in Dynamics GP
Tuesday, 14 June 2011 11:36

Avoid Disaster in the Cloud

Disaster recovery is often neglected until an actual disaster occurs.  A number of people assume it will never happen to them.  We don’t drive cars without insurance, so why compute without a disaster recovery plan?

Well enter the cloud with hosted Microsoft Dynamics GP

Access to files & reports when you want them.  Take the worry out of disaster recovery.  Accessing your ERP over the net has never been more secure, convenient or faster.  When you enter the cloud with WebSan, we ensure the highest level of disaster recovery.  We have redundancy upon redundancy to protect your data.  From protection against power failures to floods to fire.

Never worry again about a service disruption.

Adam MacIntosh, Senior Project Manager

Published in Dynamics GP

These days, everyone is throwing around buzz words like “Software as a Service” or “Hosted” or “Cloud”, but how do I really go about calculating the total cost of the solution and whether to choose “the Cloud” or on-premise (traditional) solutions?

There are a number of cost figures to include :

1.       License fee

2.       License fee for upgrades

3.       Maintenance costs

4.       Ongoing support costs (professional services/consulting)

5.       Hardware costs

6.       IT Infrastructure costs (network, etc)

7.       IT Personnel support costs (internal)

8.       Implementation costs (external)

9.       Implementation costs (internal)

Most organizations, when looking at SaaS vs. On-Premise only really look at items 1-5, but rarely dig deeper into the other categories of expenses.

It is in those last four areas where the large differences between SaaS and On-Premise come to light. If you own a small business with only 20 or so employees, then perhaps you don’t even have anyone internally who can perform system backups or upgrades regularly. If you run a large organization, perhaps supporting your IT infrastructure takes your focus off of more important things.

Some organizations may only run their head office on a DSL or Cable Internet connection; the type of solution that would never work for anyone accessing an Enterprise software application remotely from outside head office. The monthly cost of upgrading to a T1 or better connection may be prohibitive.

In addition to the costs listed above, the intangible costs of focusing on IT backups, upgrades, and infrastructure rather than spending money and resources on growing the business or satisfying customers can be even more taxing to an organization.

We offer solutions in Hosted Dynamics GP and On-Premise Dynamics GP. We can help your organization make the right decision and determine the best course of action, taking all costs and factors into account.

For more information, contact us.

By Andrew King, WebSan Solutions Inc. a Canadian Microsoft Dynamics Partner

Published in Dynamics GP
Page 2 of 3