The long awaited Microsoft Dynamics GP 2013 was recently released right before the holiday season. The latest version has a number of new features which we have previously discussed in this blog, the most important of which is greater flexibility in terms of deployment. Also included is RapidStart Services, a tool designed to speed up implementations while lowering project risk.
Adam MacIntosh is a Senior Project Manager at WebSan Solutions Inc, a Microsoft Dynamics GP Partner offering implementation & support services for large & small firms in a variety of industries.
In 1983, Quaker Oats purchased Gatorade, transforming it from a multi-million dollar business into a multi-billion dollar business. Fast forward a decade & Quaker decided that another drink manufacturer was primed for the same growth. This time, Quaker eyed a takeover of Snapple, a popular fruit beverage. After paying a large ransom for the Snapple business, Quaker did not see the returns it had forecast. The Snapple brand fizzled as Quaker resources were washed down the drain. Eventually, the Snapple brand was sold at a $1.4 billion loss to Quaker.
What went right with Gatorade that went so wrong with Snapple?
The measurement tools that Quaker used to evaluate Gatorade were both accurate & appropriate. However, in the decade that past, these same evaluation tools were not updated. Quaker applied the same methods & metrics to the Snapple brand that they did to the Gatorade brand. However, in the decade that had passed, these tools were no longer the most appropriate.
Evaluation mechanisms are constantly being updated. What works today might leave you behind tomorrow. Quaker found this out first hand. If companies want to continue to thrive, they must be constantly tweaking & evaluating the tools they use to evaluate their business.
Microsoft Dynamics GP leverages ever evolving Microsoft technologies in order to provide the best reporting options possible. Users can access reports in many different formats. Business Alerts can send automated emails to any staf member when exception criteria are met or at specific intervals. Emails can be configured to include attachments, including lists of applicable information. Users can have similar automated Reminders open on their screens when specified criteria have been met. This allows for fast & automated management by exception.
To Do lists & Check List force users to complete tasks periodically in a structured way. Meaning, no longer are workflows undocumented or dependent on a single employee. If an employee leaves the organization, those same tasks must still be completed.
Standard reporting is available in paper format as would be expected. Users can further use inquiries to research linked transactions if auditing information. The same information can be exported to Excel or Word at the click of a button through a Smartlist. These can all have filters applied to them to restrict the information that is displayed. However, where Dynamics GP takes things a step further is SRS Reporting. Smartlists can live on the server in the form of an Excel Report. These can contain, charts, graphs, lists or whatever one's heart desires. These reports are linked to the server & the Dynamics GP database through Excel, meaning information is constantly changing on them automatically as data is entered into Dynamics. And the best feature is that those who wish to view these reports do no require a Dynamics GP user license as they are not actually logging into GP. The same premise applies to SRS (or SQL Reporting Services) Reports. These are built through regular SQL statements & can include filters, etc, just like any SQL query would have. Data can be displayed in many different formats & again, do not require a license to view.
The evaluation tools offered by Microsoft are beyond comparison & constantly evolving. those utilizing Dynamics GP are always in the know & won't be left behind.
I encounter prospective Clients every day who ask me: why?
- Why do I need a new system?
- Why do I need to invest in new software?
- Why WebSan?
I cannot come up with "one-size-fits all" answer for everyone, but what I can tell you is the following:
- Companies that leverage Enterprise software to run their business see a significant improvement in their financial performance. This can manifest itself operationally in many ways, but typically it's a reduction in outstanding Receivables, growth in operating margin and lower overhead resources in the Finance and administration departments.
- According to a recent Aberdeen© report, best in class companies saw:
- 22% reduction in operating costs
- 20% reduction in administrative costs
- 17% reduction in inventory
- 19% improvement in complete and on-time delivery
Organizations are always looking to be more competitive and reduce costs. A solid investment in technology with the right Partner can make all the difference in the world.
WebSan Solutions Inc. is a Microsoft Dynamics Certified Partner specializing in MS Dynamics GP and Hosted MS Dynamics GP. Dynamics is a top-rated Enterprise software system that has over 40,000 installs in North America.
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WebSan is one of the few companies in North America that offers a hosted Dynamics GP solution. It reduces your total cost of ownership vs. an on-premise solution.
Check out our web page regarding hosted Dynamics GP for more information.