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The US Court announced recently that all European Hosting Providers are obliged to hand over ALL their data to the US government. According to US Magistrates court judge James C. Francis, internet and cloud companies must turn over all information to US government agencies on demand, regardless of where the data is held.

This means that even if you use a European Provider to host your services, the law might still apply to your case if the provider's data centers are located in the USA. You can read the full article here.

After the NSA revelations and their surveillance activities, this announcement adds an an additional concern for those companies in the European Union that consider working with a US hosting provider or anyone in their country that utilizes US data centers.

The good news is that Canada is not affected by this announcement and you can securely choose a Canadian cloud hosting provider, without worrying about leaking your confidential information.

WebSan Solutions can help you by offering Dynamics GP Hosting Services through our Partner Program. Also, if you are a Microsoft Partner and only offer Dynamics GP on-premise, we can help you serve new clients efficiently. Plus, WebSan offers you peace of mind by hosting your data securely in our SAS70/SSAE16 certified data centre in Toronto, Canada.

Join our webinar on May 15, 12 pm EST and learn more information about our Microsoft Dynamics GP hosting services and how we can help close the gap between you and your clients.

Doriana Kote, Web Marketing Coordinator, WebSan Solutions Inc., a Channel Elite Awards Winner for 2013

Published in Dynamics GP

Learn more about Dynamics GPView Dynamics GP PricingFree Dynamics GP Training

New fixed assets are often added manually to the fixed assets module. This relies on users to remember to check if new assets are purchased. In Dynamics GP, there is a setup to link the purchase of new assets to the fixed asset module. The setup required is to input the Purchasing Posting Accounts. After the accounts are setup, Accounts Payable will enter their invoices as per the usual procedure and select the general ledger account that is used in the Purchasing Posting Accounts. Once the payables are entered, the purchases will show up in the fixed assets module. The fixed assets accountant will select the purchases and update the fixed asset's information. The fixed assets accountant will never need to remember to add in new assets manually. This eliminates the errors when new fixed assets are purchased but never inputted into the fixed assets module creating an imbalance of the GL versus the fixed assets subledger.

fixed assets

For more information on how to setup the Purchasing Posting Accounts, please email This email address is being protected from spambots. You need JavaScript enabled to view it..

Katrina She, CMA, Application Specialist ,This email address is being protected from spambots. You need JavaScript enabled to view it.

Published in Microsoft Dynamics GP

WebSan Solutions Inc. is proud to announce the launch of a new U.S. office, allowing the company to increase its capabilities in key areas that align with current and future growth plans.

The new office will enable a significant expansion of WebSan's team to support the growth the Canadian company is experiencing, while continuing to maintain core hosting activities in a secure SAS 70/ SSAE16 certified data centre in Toronto, Canada.

Over the past fiscal year, WebSan has acquired an astonishing number of new clients and experienced record growth in the company's history.

"Our team is excited about expanding our activities across the border," said Andrew King, Managing Director of WebSan Solutions Inc. "This move represents not only our own progression as a company but our commitment to strengthening the success we've built for our customers.""

WebSan Solutions is not only one of the largest Cloud Hosting providers of Dynamics GP in Canada but has clients all over North America in all time zones. "We are pleased to be building our physical presence in the U.S. so we can better serve our customers".

About WebSan Solutions Inc.

Located in the Greater Toronto Area, WebSan Solutions Inc. is a Microsoft Dynamics Certified Partner and IT consulting and solutions provider. With over a decade of experience in Microsoft Dynamics GP and CRM solutions, implementation and design, the experts at WebSan know how to help you transform your business.

Published in Press Releases

Learn more about Dynamics GPView Dynamics GP PricingFree Dynamics GP Training

Do you need training in Microsoft Dynamics GP but your work schedule does not allow you to attend classes? Well, WebSan has the right solution for your needs by offering you a revolutionary way of studying accounting online.

This month, we are hosting an online training session on Purchase Order Processing in Dynamics GP, where we will be going through POP principles, such as purchase order setup, purchase order entry, shipment receipts and returns as well as shipment invoicing.

After completing this course, users will be able to enter and post shipment receipts, in-transit inventory receipts, and invoice receipts individually or in batches. Moreover, they will learn how to match shipments to invoices so that accurate costs are assigned to items received into inventory. Other topics that will be discussed during the online training session, include applying landed costs, such as shipping costs, and handling fees to items.

We are aiming at offering a solid learning experience with the minimum possible hassle. Throughout the course, users can ask the instructor questions any time directly through the conferencing system.

WebSan's online training sessions can help you build fundamental knowledge in Microsoft Dynamics GP. From General Ledger and Accounts Payable to Project Accounting and Purchase Order Processing, you will find the right training to fit your needs.

Join a live training session here: http://www.websan.com/training/websan-university

Doriana Kote, Web Marketing Coordinator, WebSan Solutions Inc., a Channel Elite Awards Winner for 2013

Published in Dynamics GP Training

WebSan Solutions has launched the Project Accounting Webinar Series, aiming to take your skills to the next level, whether you are a total beginner or an advanced user in Microsoft Dynamics GP.


Why do you need Project Accounting?

By taking an ordered and logical approach to your project accounting and training methods, you will be able to cut financial costs to your overall business activity.

Also, through logical project accounting and fundamental organisation techniques, you will be able to quickly see a marked improvement in expenditure and customer satisfaction.

Each month our Project Accounting Webinar Series will cover one of the following topics:


• Setup and Key Concepts
• Budgeting and Costs
• Transactions
• Inquiries and Reporting
• Billing
• Posting Setup and Control
• Revenue Recognition

Most importantly, these webinars are FREE so everyone can join us on this training journey.


Don't miss this month Part  2– Budgeting and Costs on April 24, 11 am - 12 pm EST.
Coming Next – Project Accounting Transactions

Published in Dynamics GP

We are proud to announce the new features released with our Time and Expense Management System version 4.3. Expense group uploads, General Ledger uploads and overriding default supervisors are a few of the new enhancements that have been added to our system.

Expense Group Uploads

This feature will enable the upload of multi-user expense files. That is, specified users set in the security options have the ability to upload expenses for submission on behalf of other users. So if your department is responsible for submitting expenses, you can now gather all the expense sheets and submit them at once.

General Ledger Uploads

Upload journal entries through a downloadable template and synch them to your Microsoft Dynamics GP General Ledger.

Overriding Default Supervisors

Another new option in the User Management/ Security is the ability to set specific supervisors for users by document type.

WebSan Solutions offers a robust Time and Expense Management System to track your time and expenses hassle-free improving your employees’ productivity and your company’s profitability.

If you are interested in learning more or have any questions regarding our new features, please contact This email address is being protected from spambots. You need JavaScript enabled to view it.

Doriana Kote, Web Marketing Coordinator, WebSan Solutions Inc., a Channel Elite Awards Winner for 2013

Published in Microsoft Dynamics GP

Saturday’s ice storm was one of the worst ice storms in Toronto’s history. A utility company described the ice story as‘ far worse than imagined. Forestry crews have been brought in to help cut up and move massive tree limbs littering streets and roadways. Over 225,000 homes and businesses are still without heat and light across the city. The city is currently working to restore power and heat across Toronto. (Source: metronews)

It was business as usual here at WebSan Solutions! We experienced no issues throughout the storm and our backup generating system was on standby if needed. Our Microsoft Dynamics GP Hosted environment was up and running without a hitch. You always have access to your data, through our secure network, in our SAS70/SSAE16 certified data centre!

WebSan Solutions is dedicated to helping all businesses make better business decisions by improving their access to important company data and information, in rain or shine!

Natalie Williams, Marketing Coordinator, WebSan Solutions Inc.a Channel Elite Awards Winner for 2013

 

Published in WebSan Blog
Monday, 16 December 2013 09:00

2013 Year End Procedures In Dynamics GP

As 2013 comes to a close, we are all considering our New Year’s Resolutions to make 2014 the best year ever. This is a great opportunity to consider last minute adjustments for fine-tuning your business. Remember to follow all the recommended year-end procedures so that all associated systems are ready for the challenges of the New Year.

  • Reconcile all your books - Prepare your Balance Sheet, Profit and Loss Statement, Statement of Cash Flows and Statement of Retained Earnings.
  • Complete the posting procedures and the closing procedures for all relevant modules.
  • Post the final adjusting entries in General Ledger.
  • Make a backup.
  • Print any year-end financial statements that are required.
  • Set up a new fiscal year.
  • Close the fiscal year.

Another thing to verify as part of the year-end closing process is the company’s backup procedures. Many organizations have poor or non-existent backup procedures. If there is a hardware failure, the organization may not have a secure offsite copy of its business data to ensure things can pick back up quickly. WebSan provides top cloud security with our Hosted Dynamics GP solution, maintained in our state-of-the-art SAS 70 certified data centre located in Toronto

If you want to learn more about year-end procedures in Microsoft Dynamics GP, join our webinar on Thursday, December 19th, at 11:00 am EST and learn how to successfully close your books.

We help you make it a success every year!

Doriana Kote, Marketing Assistant, WebSan Solutions Inc., a Channel Elite Awards Winner for 2013

Published in Uncategorized
Wednesday, 30 October 2013 11:46

Will 2014 Be the Year of the ERP Cloud

It will surely be!

 Many business owners that are in the process of expanding their company will need a bigger and better ERP (enterprise resource planning) system to handle day-to-day business operations. According to a report called “ERP – The Cuckoo in the Cloud Land”, 84% of respondents said that they used at least one form of ERP. More businesses are moving to the cloud for a number of reasons which can include: Lowering the cost of ownership, becoming eco-friendly and reducing dependence on internal IT personnel.

The report also advocates 2014 will be the year of the ERP cloud. According to survey respondents, 14% have fully migrated an ERP system to the cloud, with the majority (31%) saying they will migrate in the next 12 months. A further 27% said they’d be in by the end of 2015.The report also conducted a survey of critical areas of the organization that were important to business owners and SQL databases got 69% of the vote, followed by ERP (66%) and accounting and finance apps (66%),Business intelligence (48%) and CRM (40%).

At WebSan Solutions, we offer an online (SaaS) hosted-enterprise business software solution, leveraging the vast capabilities of Microsoft Dynamics GP. Microsoft Dynamics GP (formerly Great Plains) is one of the top-rated accounting and Enterprise Resource Planning (ERP) software solutions on the market today.

Not everybody is convinced about moving to the cloud, but in time that will change. If you have any questions about ERP Cloud or migrating to the cloud, contact us for more information.

To read more about ERP Cloud facts click here.

By: Natalie Williams, Marketing Coordinator, WebSan Solutions Inc, a Microsoft Dynamics GP Partner and 2013 Canadian Channel Elite Awards Winner

Published in WebSan Blog
Friday, 11 October 2013 11:22

Use eTraining For Your ERP Implementation

Today Enterprise Resource Planning Systems (ERPs) are developed and implemented so fast that it is hard to keep up with all this surplus of information. What is more, companies should make sure that during and after the implementation, all employees must be adequately trained on the system’s capabilities.

Using technology to facilitate this process is an essential technique to minimize costs and improve its effectiveness. Instead of buying expensive classroom training courses, nowadays you can easily buy e – learning courses that will save the company money, time and a lot of effort. Below you will find some of the benefits that e –Training will bring to your organization:

  1. Combine theory and practice by applying your knowledge in real – time.
  2. A fun and interactive way to understand complicated software, such as ERP.
  3. Test your knowledge by completing online quizzes.
  4. Learn on your own pace.
  5. More affordable than classroom training.

WebSan Solutions offers a comprehensive e - Training solution for Microsoft Dynamics GP through WebSan University. Videos, tests and a lot more of interactive documentation help you understand and apply procedures easily in the convenience of your own time and place. You can also choose between a variety of courses for both beginners and advanced users. You can even setup your company’s unique course catalogue customized to your specific needs.

For more information visit WebSan University and sign up free for our Learning Management System. This month’s course on October 31st focuses on Payables Management in Microsoft Dynamics GP.

Doriana Kote, Marketing Assistant, WebSan Solutions Inc., a Channel Elite Awards Winner for 2013

Published in Microsoft Dynamics GP