With ERP software, redundant and repetitive tasks can be greatly reduced thereby improving overall organizational management and employee productivity. With Microsoft Dynamics GP, here are 3 ways that ERP software can help your company maximize its potential and improve overall efficiency:
With certain employees undertaking various roles within your company, it can be difficult to track their time and expenses. Employee Accounts and Splits organizes employee cost and expense distribution, allowing companies to manually control how an employee’s time and expenses will be divided based on department, position, pay code, or general ledger account.
Manage Employee Absences
Whether it be due to vacation time, sick leave, or administrative leave, employee absence can disrupt work flow and result in extra work for payroll to manage absences. Moniroo, a time and expense system integrated with Microsoft Dynamics GP, helps to streamline this process by calculating accruals and managing employee absences through pre-configured leave plan details. Additionally, Moniroo allows companies to track employee expenses and generate automated expense reports and reimbursements.
Provide Workflow Solutions for Employees
To make the life of employees easier, workflow solutions can be implemented. These aid employees in managing their work loads and assigned tasks. Workflows can be customized and tailored for specific departments within your company, allowing employees to transfer reports and customer requests through the appropriate channels for review and/or approval.
Still wondering if Microsoft Dynamics GP is a good fit for your company? Click here for more information on how you can benefit from an ERP system, as well as receive a free ERP assessment along with webinars, training catalogues and additional resources.
Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence
More than a software for tracking vacation time or employee hours, an encompassing time and expense system such as Moniroo should prove to be a trusty guide in helping to determine employee efficiency, project budget, internal cost and time off scheduling. A reliable time and expense software should also give staff a real-time visibility of all time and expense data.
Here are top 3 reasons why it’s worth investing in a time and expense system:
1. Track Project Cost and Budget
Apart from determining a project’s budget in the initial planning stages, ensuring that the costs are in-line every step of the way is a must. Tracking progress, time spent on specific projects and determining available resources allows a project manager to identify issues as they happen and make corrections (allotting more or less time depending on the tasks accomplished).
A time and expense management system also keeps a record of tracked projects allowing for better budget and time estimates in the future having the records as reference.
2. Employee Efficiency
Tracking the amount of work for each employee gives an overarching view of employee efficiency. Keeping a log of the tasks and amount of time spent enables managers to evaluate and modify how long tasks are performed and properly allocate resources and responsibilities.
3. Eliminate Paper Trails
Instead of having to look back into numerous spreadsheets and varying systems as reference, a time and expense system should integrate financial data, provide reporting with analytics and dashboards and give an accurate view of expenses and data records. Eliminating paper trails decreases the possibility for processing errors. Incase an error does occur, chances are they can be easily visible through a single consolidated source of data with a time and expense system.
To learn more about Moniroo and its capabilities, click here.
Moniroo – WebSan Solutions’ time and expense system that integrates with Microsoft Dynamics GP, will enhance its look and features for an upcoming release. Equipped with a dashboard that allows easy access to the system’s modules, Moniroo continues to improve its capabilities to best support integration to Dynamics GP and offer the best solution for both on-premise and hosted clients.
Below are the modules included within Moniroo:
- Project Management – Add budget lines, fee lines and schedules into your projects
- Timesheet Management – Enables tracking of employees’ time according to client, project and task
- Expense – Tracks expenses in multiple currencies and employee expenses including travel, vehicle mileage, hotel, tips and other work related expenses
- Miscellaneous Logs – Tracks upgrades and various cost categories and lists the time that they were completed
- Purchase Orders – Create and approve Purchase Requisitions
- General Ledger – Tracks when money is taken from one account to another
- Service – Tracks maintenance on service equipment and vehicles
- Sales – Create sales invoices and receipts
- WMS – Organize inventory tracking and transfer cycle counts
- Approvals – Approve documents for integration into Dynamics GP
- History – Look up any past documents uploaded in Moniroo
- Reporting – Print reports and export data to Word, Excel, PDF or image format
To learn more about Moniroo and its features, visit our webpage or view our Moniroo videos on YouTube!
Linz Tan, Web Marketing Assistant, WebSan Solutions Inc. a 2014 Ontario Business Achievement Award Winner for Service Excellence
If you find your company is struggling with charging clients or justifying costs internally, it’s high time you considered a Professional Services Automation (PSA) solution.
A Professional Services Automation (PSA) allows you to:
- accurately record time and expenses
- effectively schedule the right resources
- ensure timely billing
- measure the financial performance of both your projects and employees
Before diving deep into searching for the best PSA solution out in the market, you need to take into account the following:
Business needs – You have to decide which processes are the most critical for your organization and have to be automated. There are a lot of solutions that promise they do wonders for your business, but they might be missing the specific options you need.
Scalability – Will the software grow with you? You need to select a flexible PSA solution and make sure that you can update features, add new users or remove existing ones.
Team Decision – Gather all the people in your organization that are going to be involved in the implementation process. This will make it easier for you once you’ll have to get all users onboard to use the PSA solution.
WebSan Solutions is holding a webinar this November that will get you familiar with the idea of using a PSA solution for your business needs. You’ll also have the chance to look at Moniroo, our Professional Services Automation solution that integrates seamlessly with Microsoft Dynamics GP.
Doriana Kote, Web Marketing Coordinator, WebSan Solutions Inc., an Ontario Business Achievement Award for Service Excellence 2014 Finalist
Microsoft has announced that Business Portal and Microsoft SharePoint Server 2010 runtime will be discontinued from Microsoft Dynamics GP 2015.
However, the core Business Portal functionality will be included in the GP 2015 web or desktop client. According to Microsoft's Kelly Obach, Manager of the Executive Business Center:
"The plan is to basically phase out Business Portal as we release apps or modules inside Dynamics GP that replace the same functionality".
So, for those clients that would like to purchase or upgrade to Dynamics GP 2015, Business Portal will no longer be available.
In the meantime, you can have a look at WebSan's Time and Expense Management System that seamlessly integrates with Dynamics GP and offers similar, if not better, functionality to Business Portal. From timesheet and expense management to approvals, advanced reporting and purchase orders, our Time and Expense System can improve your employee's productivity and your company's profitability.
Doriana Kote, Web Marketing Coordinator, WebSan Solutions Inc., a Channel Elite Awards Winner for 2013
We are proud to announce the new features released with our Time and Expense Management System version 4.3. Expense group uploads, General Ledger uploads and overriding default supervisors are a few of the new enhancements that have been added to our system.
Expense Group Uploads
This feature will enable the upload of multi-user expense files. That is, specified users set in the security options have the ability to upload expenses for submission on behalf of other users. So if your department is responsible for submitting expenses, you can now gather all the expense sheets and submit them at once.
General Ledger Uploads
Upload journal entries through a downloadable template and synch them to your Microsoft Dynamics GP General Ledger.
Overriding Default Supervisors
Another new option in the User Management/ Security is the ability to set specific supervisors for users by document type.
WebSan Solutions offers a robust Time and Expense Management System to track your time and expenses hassle-free improving your employees’ productivity and your company’s profitability.
Doriana Kote, Web Marketing Coordinator, WebSan Solutions Inc., a Channel Elite Awards Winner for 2013
Our Time and Expense Management System offered by WebSan Solutions Inc. allows the employee to easily include and process any expenses that he or she may incur on a company credit card, along with any expenses that were not processed through the company credit card.
This feature is great for the finance department, as they don’t need to do any additional work on their end to process the expense, or to make sure that the appropriate amounts get paid to the employee and the credit card issuer. All that work is done by the employee who incurred the expense.
When an employee is set up with a company credit card, all he or she needs to do when entering in an expense, is to select the option in the drop down box that is provided and the system automatically sets up payments in Microsoft Dynamics GP to be paid to the credit card vendor for the marked entries.
By: Matt Locke, Application Developer, WebSan Solutions Inc. a Microsoft Dynamics GP Partner and 2013 Canadian Channel Elite Awards Finalist.