Contact us today: (866) 4-WEBSAN (932726)                Get Instant Support

Monday, 18 June 2012 09:15

What is an ERP Consultant?

Written by

An Enterprise Resource Planning (ERP) Consultant is either a contract employee or an employee that’s part of a company that is hired to do either of the following: implement, upgrade or support an ERP system.

The main function of the ERP consultant is to help organizations move to ERP software. A successful ERP consultant is able to adjust to a client business process, to determine where ERP systems would be most useful.

ERP Consultants relevant fields of study are information technology, business information systems or management information systems. You have the option of letting a consultant help out with the full implementation of an ERP project, from matching your business requirements with the right software to managing change within the organization as a result of the software.

You know you have a good consultant when he/she is capable of communicating with users at all levels of the organization.

If you are looking for an ERP Consultant, contact WebSan Solutions Inc. we've got the experience and expertise you need to help lead you in the right direction. We ensure your new integrated ERP system will meet all your management, reporting, financial and accounting needs while also helping you to streamline processes and improve your overall business.

By: Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Dynamics Partner

Monday, 11 June 2012 09:15

SQL Reporting Webinar

Written by

On May 29th WebSan held a SQL Reporting Services Webinar. We discussed the ability to export reports to any other formats like Word, Excel, PDF etc. and we toured of the most popular SQL Reports. To be kept up to date latest webinars, send us a message or e-mail us at This email address is being protected from spambots. You need JavaScript enabled to view it.

You can view the recorded webinar and other Microsoft Dynamics GP training videos at our YouTube Channel.

Join us for our upcoming June webinars!

-          Move from QuickBooks to Microsoft Dynamics GP on June 21 @ 2:00 p.m. EST

-          10 Tricks in 30 minutes – The Top 10 Features of Dynamics  GP You’re Not Using and Should Be! On June 19 @ 11:00 a.m. EST

Move to the cloud or stay on premise? What do you choose? Some firms are very skeptical about moving to the cloud while others welcome it. If you are a company that thinks it’s time for a change, then using Hosted ERP System will be for you. Read the following list that I wrote about benefits of Hosted ERP System below:

  • Do you prefer to pay for what you use? Hosted Dynamics GP uses a subscription-based licensing model, where you pay for the number of user licenses.
  • Trying to keep your cost low? Licensing fees are very predictable and can be known in advance.
  • Looking to get a quick start on things? Hosted Dynamic GP guarantees faster deployment and implementation than choosing to be on premise.
  • Do you want to save energy costs?  You don’t have to have a server; you just need an internet connection.
  • Still want to be in control of your data and business? Don’t worry, you also have 24/7 access to your data. You have the options of adding and removing users if you choose.

Are you still undecided? If you want to learn more information about Hosted Dynamics GP, visit our website www.websan.com At WebSan Solutions Inc. we help you unlock your systems potential.

By: Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Dynamics Partner

Technology is shifting to the clouds. Whether its phone apps like the Apple iCloud or email like Hotmail’s SkyDrive, many firms are transitioning there.  It makes sense to move your ERP system from on-premise to hosted instead. Using Hosted Microsoft Dynamics GP still means that your software application is in a data center. You can still access your information where ever you are 24/7. You can rest assured of the security and reliability of your business. These are some reasons why you should use Hosted Dynamics GP:

  • Superior security, availability and control of your data
  • Lower Hardware Cost
  • Reduced Maintenance cost and improved ROI
  • Built – in disaster recovery and repair
  • Gain access to your data from anywhere

To learn more about Hosted Dynamics GP, visit http://www.websan.com/solutions/hosted-microsoft-dynamics-gp/.  We are a cloud Microsoft Dynamics Certified Partner and IT consulting and solutions provider. We have over a decade of experience in Enterprise Software solutions, business and financial accounting software, implementation and design.

Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Dynamics Partner

I had the opportunity to interview Victoria Yudin, a Microsoft MVP (Most Valuable Professional) for Microsoft Dynamics GP and founder of Flexible Solutions Inc., as well as a well-known professional in the Dynamics GP community. I wanted to interview her to get an insider's insight on Dynamics GP - to find out her perspective on GP modules, Microsoft's partner channel, and what the future holds for Dynamics GP. As I'd hoped, her answers tell a lot about her success with the product and the direction of the GP ecosystem.

1.       What do you most love about your job? 

I love the feeling I get when I am able to help someone learn how to do something that saves them a lot of time or fix an issue they are having.  There is this tangible relief you can see (or hear if you’re on the phone), that is very gratifying.

2.       In 2010, you wrote the book “Microsoft GP 2010 Implementation” what were your inspirations for writing it? 

This may sound a bit corny, but Dynamics GP as well as the GP community were both inspirations for me.  Dynamics GP because I think it an amazing product and the community for being so dedicated and friendly.

3.       Was there anything that you found particularly challenging when you were writing your book?

 I don’t really consider myself a good writer, and as hard as it may be to believe, after all the writing I have done, I do not particularly enjoy writing.  The incredibly positive feedback I have received on my blog, as well as to my online GP community posts, have convinced me that writing is actually something I can do fairly well, but that is definitely a challenge I had to overcome while writing my book.  Finding quiet time to concentrate on writing was another challenge.  I did not take time off to write my book, so all the time had to be carved out around an already hectic schedule.  The staff at the Packt Publishing really helped with this by providing a schedule and guidelines while being flexible at the same time.

4.       Are there features or modules that you wish Microsoft Dynamics GP has but doesn’t have currently?

Of course, the short answer to this is “yes”.  I don’t know if it is ever possible to be 100% satisfied with any piece of software, there is always something more that can make it better, some feature that can save time or better address common requests.  One thing that comes to mind from a recent customer question is the ability to enter prepayments against Purchase Orders.  I believe that would add some nice functionality for a lot of users.

5.       How do you think the partner channel will have to change over the coming years?

I am concerned about the direction that the Dynamics GP partner channel has taken with all of the recent changes.  My belief is that the best way to address a mix of small and large customers is with a mix of small and large partners because a company like Microsoft simply cannot directly support a product like Dynamics GP without the help of the partner channel.  While I understand that at some level this is a revenue game and that decisions have to be made for all partners and customers as a whole, what I see is that smaller GP partner companies being systematically phased out or forced to merge with other companies to continue to do business.  This as a move in the wrong direction and if it continues, it would be a big loss to the Dynamics GP partner channel and community.  Hopefully, Microsoft will realize that a partner channel comprised of only large companies is not the right approach for a product like Dynamics GP and what may mean more revenue short term could easily translate into less customer satisfaction and thus less revenue long term. 

 6.       What do you think the future holds for Dynamics GP? 

I think that Dynamics GP as a product will continue to be a great solution for many businesses.  We’re seeing a lot of new functionalities talked about, especially with the web client announcement for the next version.  It will be exciting to see what the future brings. 

You can visit Victoria Yudin website here: http://victoriayudin.com/

Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Dynamics Partner

I got the chance to interview Mark Polino a Microsoft Certified IT Professional for Dynamics GP. He is a well-known MVP in the MS Great Plains community. I attended Dynamics Decisions 2011 and I thought he did a wonderful job speaking about the worst mistakes that you can make with Dynamics GP, which was really helpful because I’m new to the system. These are the questions he was asked:

1. When did you realize this would be your career?

In my first few years as a consultant, I realized that my experience with Dynamics GP gave me an advantage even if I chose to go back into the industry. When I moved out of consulting and into a controller role for a while it made a huge difference in getting the job.

2. In 2010, you wrote the book “Microsoft Dynamics GP 2010 Cookbook” what was your inspiration for writing it?

I had built several “50 Tips in 50 Minutes for Dynamics GP” presentations that got great reactions. I was considering building them into an eBook and mentioned that to my friend and fellow MVP, Mariano Gomez. He was talking to a publisher about a book and he put me in touch with Packt Publishing. The rest is history and the publisher’s help made a huge difference in delivering a better book.

3. What are you current projects now? Are you planning on writing another book or speaking at an upcoming event?

I have a number of speaking engagements lined up including a pile of presentations at Convergence 2012 in Houston. I’ve written a number of fictional short stories to illustrate Dynamics GP features in a different way. There are a few more projects in the works are, but none of them are far enough along to discuss just yet.

4. What would you say is the strongest feature in Microsoft Dynamics GP?

I think there are two. The first is its strong financial features. This provides a solid underpinning for Dynamics GP. Second is a strong ISV/Partner channel. This provides ways to extend Dynamics GP into places no one can foresee.

5. What is the biggest problem that you’ve observed that new users face?

It’s still training/training/training. Companies don’t want to pay for. Training gets delivered at implementation and maybe never again so new users only get what’s passed down. People learn more about what’s already in their system after an upgrade, even though much of the functionality isn’t new. Companies think ERP should be easy to use. It is, but Angry Birds is even easier and there are more than 56,000 videos of walkthroughs of Angry Birds. This idea of the software being so intuitive that we don’t need to train is simply unrealistic.

6. What do you think the future of Cloud ERP holds

Cloud ERP will bring greater accessibility, that is, ERP in more places. It may ultimately reduce flexibility. It will be harder for companies to customize ERP systems in the way they have in the past. Frankly, this is both good and bad. It keeps companies from making mistakes like customizing new systems to look just like their old systems, but it may make sales harder for more horizontally focused systems.

You can visit Mark Polino website here: http://msdynamicsgp.blogspot.com/

By: Natalie Williams, Marketing Coordinator, WebSan Solutions Inc., a Canadian Certified Microsoft Dynamics Partner

Friday, 13 April 2012 14:24

Cloud Accounting

Written by

The Cloud has virtually changed the way businesses handle financial transactions. Gone are the days when companies must rely on old-fashioned and outdated approaches to document transactions, like pen and paper or Excel spreadsheets. These methods are not only more time consuming and extremely faulty, but they are not a realistic way to run a business in the 21st century. Moving into a new, innovative, and integrated system like Microsoft Dynamics GP can prove to be beneficial for a company of any size for the following reasons:

Time Saving - With a system that automatically inputs customer, vendor, and employee entered data into your system and easily connects all information into one platform, the tasks of manually entering the same data into various spreadsheets and software can greatly reduce the time consuming tasks of data entry. In addition, errors in data entry can simply be eliminated with all clients, employees, and vendors entering data into one system.

Save More Money - Cloud accounting lowers your IT costs because you no longer need to update software each time a new version is released or worry about large, one-time licensing fees. The software costs are spread out over a predictable, smaller, monthly fee. Updates and maintenance are carried out by the cloud provider. With cloud accounting, you can ensure that your system is consistent and up to date.

Easily Create Automated Reports -Microsoft Dynamics GP has tools which simplify accounting processes.  Since all data needed to create reports is stored in one system, creating reports is easy as a few clicks.

Safe & Secure -You have the peace of mind that your data will always be backed up no matter what obstacle your company faces – hardware issues, lost data, or even natural disasters.

Great Payoff for You - Integrating a cloud system provides you with greater scalability – you don’t need to find another accounting solution to match your needs as a growing company.  With Dynamics GP, you can add additional tools or storage space to adjust to their needs.

Moving into a cloud based system like Cloud Microsoft Dynamics GP, can help your company be more productive, efficient, and profitable. To learn more, visit our website or contact us to learn more.

By: Mabelle Gonzales, Marketing Coordinator at WebSan Solutions Inc, a Canadian Certified Microsoft Dynamics Partner.