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If you’re thinking of expanding your operations and considering doing business internationally, then having an ERP system capable of processing multi-currency is essential for your business practices. In this post, we highlight the key benefits of utilizing multicurrency features found in Microsoft Dynamics products such as Microsoft Dynamics GP and Microsoft Dynamics NAV:

Receive Up-to-Date Information on Current Exchange Rate

With multi-currency ERP, exchange rate calculations and reports are performed and updated periodically. These updates provide invaluable insights towards when would be the right time to perform any exchanges with a partnering country, such as when to process transactions when the exchange rate is lower and to avoid excessive spending once the exchange rate increases.

Automation Capabilities

Depending on which Dynamics product you are currently using, there are a number of functions and features that are designed to simplify tasks requiring multi-currency reporting and exchanges. With multi-currency in ERP, foreign currency is tracked and can be automatically converted into financial reports at your leisure. Additionally, for organizations with firms in foreign countries, multi-currency allows payroll to be sent to their international firms and immediately convert local currency to whichever country your agency resides in.

Establishing Fixed Rates

Due to daily fluctuations in the exchange rate, it is important to consider specific rates towards transactions with overseas customers and/or vendors. For example, a customer has requested to purchase one of your products. You had provided a quote for them yesterday and ship out the product today. However, the customer will only pay the bill tomorrow. For total transparency regarding what rate will be used towards the transaction, so long as the rate at shipment was finalized, then the rate will be locked in during payment regardless of future changes in the exchange rate.

WebSan Solutions specializes in Multi-currency management in Microsoft Dynamics GP and NAV. Click here for our free ERP whitepaper, and feel free to contact us with any questions, comments, or concerns that you may have.

Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2017 Microsoft Modern Marketing Innovation Award Winner

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Who are the millennials? Known by some to be lazy, narcissistic, impatient but extremely tech-savvy and ambitious generation with a willingness to change the world. According to Environics Analytics, millennials make up 37% of the Canadian labor force now, and this number is expected to rise to 75% by 2028. They have high expectations for everything, so how they can change the way ERP software is implemented?

1. Accessible Anywhere, Anytime

Millennials want data to be available whenever and wherever they want it - and it relates not only to mobile access. They invented the term "Bring Your Own Device" (BYOD), which means that they want to see all the necessary data on their personal devices. In this case, an ERP system needs to be flexible, mobile and easily accessible.

2. User-Friendly Interface

When a millennial can't understand how to use a software system within the first 15 minutes, it’s hard to force him or her to use it again. Because of this, it’s important that ERP systems and implementation be seamless and user-friendly.

3. Analytics Is Key

Real-time KPIs, customized dashboards, and personalized reports shouldn't be something that your ERP system can't provide. Millennials are passionate about analytics, and they expect to have all the modern tools available to get valuable insights, that will help them to make fast and accurate decisions.

See what a millennial can contribute to your ERP implementation process. Try Microsoft Dynamics 365 for Financials – an easy-to-use cloud ERP system.

Alina Hura, Digital Content Creator, WebSan Solutions Inc., a 2017 Microsoft Modern Marketing Innovation Award Winner

Download one of our free Microsoft Dynamics Demos

ERP configuration is one of the most crucial steps in your implementation process. Part of what makes ERP systems effective with improving productivity and efficiencies within an organization is that it’s not a one size fits all product. For every organization, ERP software will function differently to best meet your company’s own data, parameters, fields and workflow in order to ensure that your employees are receiving and sharing accurate information with one another.

Proper configuration of your ERP system is crucial for ensuring both financial and reporting accuracy within your company. Prior to implementing an ERP software, start by finding an ERP platform that best matches with your business processes and understand the needs of each of your department as well. Failure to do can result in spending thousands of wasted dollars on ERP add-ons and additional customizations.

Although it is a difficult task, it is not impossible to learn how to configure your ERP systems by yourself. However, ERP consultants exist for a reason. For a fixed fee, various companies offer both on premise as well as online instructions for proper ERP implementation. It is highly recommended that individuals with limited IT knowledge contact a consultant, as clients who fail to successfully implement their ERP systems by themselves are likely to be costing themselves more money in the long run.

For those interested in learning more about ERP systems and features, click here to visit our YouTube channel for discussions and product tutorials. Feel free to also contact us for any additional question or inquiries you may have regarding Microsoft Dynamics products.

Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2017 Microsoft Modern Marketing Innovation Award Winner

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Even though ERP vendors try to make implementation as smooth as possible, there are still some challenges that may come along the way. It takes a lot of time for employees to get used to the new software and start to get benefits from it but there's a way to make this transition faster. Below are three tips on how to make an ERP system implementation more comfortable for your employees.

1. Build an ERP system around existing business processes

Often, business processes of a company are adjusted to an ERP system. But it's a big mistake. To start getting benefits from an ERP system as soon as possible, it's better to identify all the gaps in the company and then build an ERP system around existing business processes.  

2. Establish trust with your ERP implementation partner

Your ERP implementation partners are the experts who know how to make the transition to a new or a different ERP software as seamless as possible. It’s important to establish trust and ensure that you’re honest with all your ERP needs so an accurate timeline for delivery and solution can be implemented. Also, make sure that all your employees are getting local support within the departments from the very beginning of the implementation.

3. Use online training

By nature, people are used to oppose to changes, and this relates to your employees as well. Just imagine how they will resist a new ERP system adoption, if you tell them, that they need to attend in-class training. Make them learn it by themselves with the online training. It will allow them to learn a new ERP system whenever and wherever they want, just with an available Internet connection.

Don’t overstress your employees with your new Microsoft Dynamics ERP system. Sign up for WebSan University to get the most accessible and easy-to-use online training.

Alina Hura, Digital Content Creator, WebSan Solutions Inc., a 2017 Microsoft Modern Marketing Innovation Award Winner

Download one of our free Microsoft Dynamics Demos

Part of what makes ERP software so popular within various industries is its ability to adapt alongside growing companies. Gone are the days where organizations were required to spend tens of thousands of dollars for system update fees. Instead, companies now have the freedom to grow freely, and no longer need to be tied down by software limitations. In this post, we discuss the three features of scalability in ERP software and how this benefits businesses:

Enhance customer account management:

As your company grows, so too will your list of clients and customers. Your systems must be able to handle this increase in customer information, ensuring you have the necessary space to add additional data entries and ensure that your systems continue to run smoothly under heavy workloads and across multiple applications within your system.

Cross-platform capabilities:

Thanks to the proliferation of Cloud technologies, users are now able to access their applications from any mobile device (so long as they have internet access). ERP allows for the ability to switch between multiple platforms without hindering the functionality nor the user environment

Increased security measures:

As the amount of data stored in your systems continues to grow, so too does the need for heightened security measures. Thankfully, with ERP systems, security is scalable as well. Companies with multiple users are each able to set up their own authorizations, permissions, and access control to various features within the system, protecting their work and preventing others to make any changes as well.

Click here to find a solution that can grow alongside your company. You can also feel free to contact us for any other additional questions and/or inquiries.  

Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2017 Microsoft Modern Marketing Innovation Award Winner

Learn about how we serve the Manufacturing industry 

It’s a well-known fact, that manufacturing is one of the biggest industries in Canada, which makes up almost 12% of Canada's national GDP. The industry is still growing, and manufacturing companies need modern software to ensure maximize growth potential. Here are three more reasons why manufacturers should consider an ERP system:

1. Enhanced Communication between Departments

Communication is a crucial factor for a manufacturing company, which has tens of different departments as well as a need to work efficiently. An ERP system can ensure effective communications between departments through connecting an entire company into one unified system.

2. Automated Processes

It’s no secret that manufacturing companies have complex operations. The bigger the company becomes – the more complex its operations are. ERP software becomes a need rather than a want because it automates daily tasks and provides accurate information to simplify business operations, like managing production orders, calculating costs or managing different versions of the manufacturing bills of materials.

3. Better Decision Making

An ERP system acquires tons of data to provide a decision-maker with useful insights. Available reports, KPIs, and forecasting features make the process of decision making much faster and more reliable. Moreover, you can personalize the information that you're getting from an ERP system to get the most accurate insights for your business.

Microsoft Dynamics NAV provides all needed features for a manufacturing company to improve its business processes. Learn more about Microsoft Dynamics NAV here.

Alina Hura, Digital Content Creator, WebSan Solutions Inc., a 2017 Microsoft Modern Marketing Innovation Award Winner

Wednesday, 26 July 2017 15:33

Life After Leads: How to Grow your Customer Base

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MS Dynamics 365 for Sales vs Salesforce Learn more about Dynamics 365 for Sales features

Continuing from our previous blog post, we’ll further discuss the process of capturing leads and how to develop them into potential customers. Now that you’ve established your workflow and have found some promising leads, the next step towards gaining new customers is to build on your relationship with your leads and to nurture them.

What is lead nurturing?

Lead nurturing refers to the development of a series of planned actions and communication strategies for the purposes of eliciting certain behaviours from potential clients. The idea of lead nurturing is to guide consumers down their purchasing journey, sending them specific and relevant content which can help convince clients that you both understand their needs and assuring them that you have the solution to their problems.

How does lead nurturing work?

When a potential lead engages with your company, ie. by filling out a form on your website, they can be registered into your lead nurturing program. With Microsoft Dynamics 365 for Sales, you’ll be able track the lead’s level of engagement, create lead scores to qualify which prospects show the most interest in your product or services, as well as send out personalized scheduled emails to continue to engage and nurture leads.

Benefits of Lead Nurturing

Not only will this help leads to get to know more about your company, but it will further produce higher quality leads by filtering out low quality leads from higher quality ones. Furthermore, the ability to send out personalized emails will help you build a more personal relationship with potential leads, allowing you to stand out from other competitors.

Click here for more information on Microsoft Dynamics 365 for Sales. For any further questions or inquiries, visit our website and contact us at http://www.websan.com/contact-us 

Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2017 Microsoft Modern Marketing Innovation Award Winner