Microsoft has recently announced the features that will be included in the 2021 Year-End update to Dynamics GP, which will include the 2021 feature release as well. Dynamics GP continues to add yearly updates in terms of hotfixes, tax code-compliant updates, and other regulatory fixes. The following features are all based on customer requests, so users can look forward to improvement to these updates. Another advantage of this release is that new registration keys are not needed for this release.
Microsoft Dynamics GP 18.4 Updates include:
Sales Order Processing GOTO
Save Filter Settings for All-In-One
Project code Modifier (Project and Contract Number also Project, Contract and Cost Category ID)
Scroll Through Account Segments
Default Inquiry Sort Options (Receivables, Payables, Bank Reconciliation)
Payables 1099 Default to Single Feed
Payables 1096 form print email address
Update Account Descriptions using Mass Modify
Summary Post Accounts Receivables Cash Receipt through
HR and Payroll
Payroll Transaction entry Defaults saved in a batch
Excel Copy and Paste Payroll Transactions
Mask Employee Social Security Number on W2
Safe Pay File pull name of an employee from check
Workflow Automation for Workflow Batches (GL, AR, PM)
Workflow Approver Count
Workflow Carbon Copy delete option
Back in July 2021, Microsoft released an updated Roadmap of Dynamics GP revealing upgrades past the year 2028+. Now with this latest release of Dynamics GP, we have further trust in the future of Microsoft Dynamics GP as a proven ERP platform.
In October 2019, Microsoft introduced the Modern Lifecycle Policy for Microsoft Dynamics GP before this update Dynamics GP was governed by the Fixed Lifecycle Policy which in comparison has fixed end dates for their support. The Modern Policy offers continuous support and servicing, including bug fixes, new features, and the latest tax updates. This highlights the fact that Dynamics GP is not going anywhere soon with the Lifecycle Roadmap showing dates well into 2028 and beyond.
Dynamics GP customers can stay current by choosing at least one of the three all-inclusive Dynamics GP updates, typically released in June, October, and December yearly . The October update normally provides new capabilities whereas the two other updates will typically consist of hotfixes, tax updates, and regulatory updates.
Microsoft Dynamics GP is a powerful on-premises application that has built a huge community over the last 30+ years of Partners and Customers that love the product. Microsoft intends to continue both enhancing and supporting the solution in the future. Upgrading your Dynamics GP system ensures that you have access to new features, in addition to a resolution to any system glitches. Upgrading regularly also provides you with tax compliance, improved security, and more predictable costs.
For users on older versions of Dynamics GP, these will be staying on the existing Fixed Policy Lifecycle. However, if you wish to retain your support, please find below the support end dates for the older versions:
Version Mainstream Support Extended Support
Dynamics GP 2013 and GP 2013 R2
Ended April 4, 2018
Ends April 11, 2023
Dynamics GP 2015 and GP 2015 R2
Ended April 14, 2020
Ends April 8, 2025
Dynamics GP 2016 and GP 2016 R2
Mainstream support ends July 13, 2021
Ends July 14, 2026
Dynamics GP 2018 and GP 2018 R2
Mainstream support ends January 10, 2023
Ends January 11, 2028
Enterprise resource planning (ERP) systems are complete, integrated systems that manage all aspects of a production-based or distribution business, aligning financial management, human resources, supply chain management, and manufacturing. An ERP suite is a substantial investment for any business, and best practices demand that the ERP software selection process be rigorous and thorough. However, there are so many factors in play when choosing an ERP system that it can be daunting to choose the right one.
If you feel a bit confused about the variety of ERP vendors and many software products on the market today, you are not alone. We’ve come up with a comparative chart showing the difference between two popular ERP systems: Dynamics 365 Business Central and NetSuite.
As a business owner an ERP system will take your business to the next level. It will take all your current business flows and transforms them into a single process. Majority of ERP systems have already been pre-developed to fit the standard business prototype but can be modified to better fit your business needs. Once you have the ERP system in place, you will have access to all the right tools to remain highly competitive in the marketplace and become more efficient. Implementing an ERP system for your business can be highly profitable in the long run and can assist your company in becoming more scalable for future growth. Here are three reasons why you should implement an ERP system:
Reason One: Streamlined Processes
Once your ERP system has been implemented, all of your department’s processes streamlined. These faster and simpler working methods will increase employee efficient and in return, create a stronger business model. Also, room for human error decreases significantly when an ERP system is in place. As multiple departments, work as one, the business can now develop and grow into something bigger than it was before.
Reason Two: Customer Service
Every business has a consumer base; whether you’re a B2B or a B2C, the customer experience is everything. Customers need to have a positive interaction with your company every single time. An ERP system will increase the possibilities to provide memorable customer experiences using your new streamlined processes, therefore increasing customer satisfaction.
Reason Three: Analytics
ERP systems collect data and provide analytics so that, can make profitable decisions. ERP systems not only allows all your departments to work using one integrated system but also requires all employees to input all the data into one integrated system. All this collected data can then be extracted and later analyzed to improve business processes, product development, marketing campaigns, becoming more cost efficient and so much more.
Crystal Williams, Web Marketing Assistant, WebSan Solutions Inc., a 2017 Microsoft Modern Marketing Innovation Award Winner
Part of what makes ERP software so popular within various industries is its ability to adapt alongside growing companies. Gone are the days where organizations were required to spend tens of thousands of dollars for system update fees. Instead, companies now have the freedom to grow freely, and no longer need to be tied down by software limitations. In this post, we discuss the three features of scalability in ERP software and how this benefits businesses:
Enhance customer account management:
As your company grows, so too will your list of clients and customers. Your systems must be able to handle this increase in customer information, ensuring you have the necessary space to add additional data entries and ensure that your systems continue to run smoothly under heavy workloads and across multiple applications within your system.
Thanks to the proliferation of Cloud technologies, users are now able to access their applications from any mobile device (so long as they have internet access). ERP allows for the ability to switch between multiple platforms without hindering the functionality nor the user environment
Increased security measures:
As the amount of data stored in your systems continues to grow, so too does the need for heightened security measures. Thankfully, with ERP systems, security is scalable as well. Companies with multiple users are each able to set up their own authorizations, permissions, and access control to various features within the system, protecting their work and preventing others to make any changes as well.
Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2017 Microsoft Modern Marketing Innovation Award Winner
Businesses today continue to rapidly change in their needs, particularly, for what an Enterprise Resource Software (ERP) can do to help support their operations and finances. Postmodern ERP, as defined by Gartner is a technology strategy that links and integrates administrative and operational business capabilities with the benefits of vendor-delivered integration to promote flexibility and agility.
Software Advice, an advisory firm that helps buyers research and choose ERP software, conducted research and sought expert advice to look into the concept of Postmodern ERP and how it affects businesses, with findings compiled in this article.
A comprehensive postmodern ERP strategy aims to use the best applications possible in each business area while still ensuring that the different areas adequately integrate with each other when necessary.
The study is quick to note that “a postmodern ERP system will likely be comprised of applications from two or more vendors, and may include multiple deployment models.” This strategy can benefit businesses by ensuring your company is using the applications which are best suited for each job function. Moreover, should specific applications need to be changed, there would be no need to customize or upgrade the whole system.
Although the study suggests that the postmodern strategy would be best suited to growing midsize to large firms, organizations “should opt for a strategy that will provide them with long-term agility over short-term operational efficiency.”
WebSan Solutions can help your organization find the right ERP solution that would fit your business needs. Download our ERP whitepaper to learn more.
Linz Tan, Web Marketing Assistant, WebSan Solutions Inc. a 2014 Ontario Business Achievement Award Winner for Service Excellence
When selecting a new Enterprise Resource Planning (ERP) software, one of the first considerations to make is whether to go hosted (on the cloud) or on-premise. Although both types have their advantages and disadvantages, it’s worth taking a closer look and offering points of consideration to make the software selection process less daunting. Software Advice, an advisory firm that helps buyers select ERP software, conducted research to create a comprehensive guide to help buyers determine the best type of software needed for their organization, with findings compiled in this article.
The biggest difference between the two types of systems is cloud-based software is hosted on the vendor’s servers and accessed through a Web browser, while on-premise software is installed locally, on a company’s own computers and servers. Although over time, both systems’ cost tend to converge, cloud-based software is priced under a monthly or annual subscription basis, while on-premise software is usually priced under a one-time perpetual license fee.
Some advantages of cloud-based ERP software include its shorter implementation time, great stability with frequent updates from the vendor and no additional hardware investments. On the other hand, some disadvantages of this type of system are its less customizable functionalities and an organization’s possible less peace of mind that comes with data security being in the vendor’s hands.
On the other end of the spectrum, on-premise ERP systems are known to be more customizable and offer greater control over data. However, the implementation process can take longer and organizations have to pay associated hardware and IT costs. Organizations will find that cloud-based ERP systems are more mobile-friendly compared to their on-premise counterpart.
It would be in an organization’s best interest to first assess its needs, budget and top concerns before deciding on the right type of ERP system that will be the right fit.
WebSan Solutions offers Microsoft Dynamics GP and CRM implementation along with valuable resources like training, free webinars and outstanding support. See how we can help your business meet its ERP needs – download one of our FREE Microsoft Dynamics GP or CRM demos today!
Linz Tan, Web Marketing Assistant, WebSan Solutions Inc. a 2014 Ontario Business Achievement Award Winner for Service Excellence
With the New Year fast approaching, your company has decided to adopt/upgrade to an enterprise resource planning (ERP) system. Congratulations! Making the decision to adopt/upgrade to an ERP system already puts you ahead of your competition.
An ERP system is a powerful tool that helps you efficiently analyze, interpret, and execute the core activities of each department of your business on a day-to-day basis. Companies who seek to adopt/upgrade to an ERP system do so in order to integrate the different programs they're using for different departments into one suite. An ERP system helps reduce costs because any previous delays or duplication of work is avoided. For example, a company may calculate their sales revenue using one type of software meanwhile using separate software to produce a financial report. An ERP system integrates the two actions whereby once the sales revenue is calculated, the ERP system uses the same information to produce a financial report. A benefit of having these separate processes integrated is that the same information flows from each department which results in less errors made, in addition to better business decisions made. Resources such as time and staff are reduced (not to mention the complexity) which boosts the company's bottom-line.
Other benefits and features of an ERP System include:
• Access to all the company's information across all departments in real-time
• Stronger customer relations through better access of customer information as part of your company's practices in customer relationship management (CRM)
• Improved controls at each stage of the supply chain
• Enhanced security with access to a single set of user settings to better protect your company's information
• Less training and implementation necessary because all staff are trained to use the same system
Consider the following when adopting/upgrading to an ERP system:
Costs & Benefits
• What is your budget?
• What is your firm looking to achieve?
• What system(s) is your industry/competitor using?
• Are you looking to adopt/upgrade to keep pace with competition?
Training and Implementation
• How much time are you seeking for the ERP system to be up and running on its own?
• How much level of support are you looking for in an ERP partner?
If you're shopping for an ERP System, WebSan Solutions is a Microsoft Dynamics Certified Partner. With over a decade of experience in Enterprise Software solutions, the experts at WebSan know how to help you transform your business.
Shopping for an ERP System?
Nilofhar Zarif - Kadir, Web Marketing Assistant, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence
Most office staff today perform a lot of analysis in Excel. Staff are comfortable in Excel & familiar with its various functions. As a result, staff may prefer to upload general journal entries through an excel based template. Many times, large entries, such as those to a payroll clearing account, may need to be calculated in Excel before they can be entered in the system. When staff already have the entry in Excel, its very convenient to be able to directly upload into GP. As such, WebSan offers it's clients an Excel based Journal Entry upload tool capable of handling multiple journal entries spanning as many lines as required.
All customers should ensure their ERP partner / VAR offers the same baseline functionality in their system.
Customers are always looking to find the best deal possible, no matter what the product or industry. Why not shop around? Use our quote generator today to ensure you are saving money on your IT systems. We offer hosting services, on-premise support, free upgrades, and more.
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Adam MacIntosh is a Senior Account & Project Manager with WebSan Solutions Inc, a Microsoft Certified Partner and 2012 Canadian Channel Elite Awards Finalist.