This July we are excited and proud to announce that WebSan Solutions has been named a 2014 finalist for multiple awards and categories, gaining industry recognition across the province and the country.

The Ontario Chamber of Commerce has named our company a 2014 finalist for the annual Ontario Business Achievement Awards under the Service Excellence category. For over 30 years, businesses have been awarded OBAAs for their achievements in innovation and sustainability.

Also, Computer Dealer News has announced WebSan as a CDN Channel Elite Awards 2014 finalist in the following 3 categories:

Solution Provider of the Year

Best Small Business Solution

Here are some of the new exciting General Ledger features that Microsoft Dynamics GP has to offer in its new release GP 2013 R2:

Dynamics GP users will now have the option to reverse the General Ledger Year-End Closing Process in order to open one or more previous historical years, whereas in previous releases one was not able to perform this, according to Andy Sather, member of the Microsoft Dynamics GP Community.

This feature will be very helpful in troubleshooting year-end closing issues as well as allowing users to post transactions to previously closed years. Remember to make restorable backups both before and after re-opening each year in case there are any issues. Be cautious, though, because this process will clear all Balance Brought forward records from the previous year and new records will be created once the year is re-closed.

Also, users will now be able to quickly copy data from Excel sheets into the Financial Transaction entry form. Validation rules exist and if any errors pop-up they can be easily corrected. This new system capability will be a great time saver for those Dynamics GP users who prefer to save their entries in Excel files first. Note that for now this feature is only available in the General Ledger Transaction Entry window.

to learn more about how to utilize these features to its full potential and decide when you need to upgrade.

Microsoft Dynamics GP goes beyond what a simple stand-alone ERP solution or accounting software can do. Are you utilizing the full potential of your accounting system? Microsoft Dynamics GP has been developed to work the way you work and help you make better decisions, but you first need to take full advantage of its capabilities.

This July WebSan University offers a special free 2-hour online training session about Microsoft Dynamics GP GL/ AP/ AR modules that you should start using today.

Here is a quick outline of the main topics that are going to be discussed during this session:

• Module 1: Account Rollups
• Module 2: Fixed Assets
• Module 3: Intercompany
• Module 4: EFT
• Module 5: National Accounts
• Module 6: Smartlist Reminders

Register now for this training session on July 23, 2014, 1 – 3 pm EST

WebSan Solutions Inc. is a Microsoft Dynamics GP & CRM Partner, located in Toronto, Canada. With over a decade of experience in Enterprise Software solutions, online accounting software, implementation and design, the experts at WebSan know how to help you transform your business.

The Project Accounting Webinar Series has successfully covered already four major parts of the Project Accounting module in Microsoft Dynamics GP. For those of you who were unable to attend the previous parts, we have uploaded the whole series on our YouTube channel so you can easily catch up:

1. Project Accounting Setup and Key Concepts
2. Project Accounting Budgeting and Costs
3. Project Accounting Transactions
4. Project Accounting Inquiries and Reports

Our next part of the series will cover the Project Accounting Billing Setup and Processes in Dynamics GP. In this webinar you will learn how to set up billing cycles for generating billing invoices, how to apply customer payments to billing invoices and to project balances, how to determine the number of days that billing amounts are past due as well as how to suspend billing for customers, contracts and projects. 

You can also take a look at the course outline below to see the topics that will be covered.

Course Outline

• Module 1: Billing Cycles
• Module 2: Invoice and billing formats
• Module 3: Billing Invoices
• Module 4: Applying and Aging
• Module 5: Billing Suspension

WebSan Solutions created this free Project Accounting Webinars Series so that all users who want to enhance their skills in Dynamics GP Project Accounting can join us on this training journey.

This June WebSan Solutions is holding a new part of the Project Accounting Webinar Series featuring  Inquiries and Reports, aiming to take your skills to the next level.

This webinar will teach you how to view detailed information about cost, billing, revenue and profit amounts for contracts, projects and cost categories.

Below you can get a quick glimpse of what you are going to learn in the Project Accounting Inquiries and Reports webinar:

• Module 1: Cost inquries and reports
• Module 2: Billing inquires and reports
• Module 4: Revenue inquiries and reports
• Module 5: Profit inquiries and reports

Don't forget that the Microsoft Dynamics GP Project Accounting Webinars Series is free and everyone can sign up and follow us on this training journey.

Have you ever attended a meeting, training session or webinar and left with unanswered questions? Did you feel there were all these little details that you wanted to learn about but time was running out?

This June WebSan Solutions is hosting a special user focused Q&A Webinar, where Andrew King, Managing Director will answer any questions about Microsoft Dynamics GP.

The following examples can give you an idea about things you can ask about:

• My aged trial balance with options-detail report is off by one penny. How can I balance this account?
• Is it possible to export our inventory items with list price using the Standard SmartLists, or is there another way to see List Prices for items?

Click here to Submit Your Questions

We will collect all the questions and try to answer as many as possible on June 12, 2014 at 11 am EST in our hourly webinar. WebSan Solutions Inc. is a Microsoft Dynamics GP Certified Partner located in Toronto, with over a decade of experience in implementing projects for small and medium sized businesses.

In Microsoft Dynamics GP you can add an item in Payables Management or purchase an item in Purchase Order Processing and transfer this information to Fixed Assets. You also have the option of assigning multiple transactions, including both Accounts Payable and Purchase Order transactions to the same asset.

Similarly, a user can assign the same transaction to more than one assets and change transactions that have been assigned to a particular asset. However, if you assign a transaction to an existing asset, you must update the asset book information manually.

In order to enter assets in Payables Management and track them in Fixed Assets, mark the Post PM through to FA option in the Fixed Assets Company Setup window.

If you're using Payables Management, you must add at least one special account in the Fixed Assets Purchasing Posting Accounts Setup window. You can create one or more asset records from a Payables transaction in the Fixed Assets Purchasing Transactions Display window until the total amount of the line item has been applied. Choose Save in the Asset General Information window and the applied amount in the Fixed Assets Purchasing Transactions Display window will get updated. You can then view the information from the selected Payables transaction in the Asset Purchase window.

If you are interested in learning more about Fixed Assets in Microsoft Dynamics GP, join our online training on May 28, 2014 at 1:00 pm EST, where Katrina She, CMA and Application Specialist at WebSan Solutions Inc. will guide you through the processes required to enter, depreciate and retire fixed assets. You will also learn how to perform additional related functions such as changing asset information, mass changes, partial transfers and partial retirements.

When a Manufacturing Order (MO) receipt posting is interrupted, it will not allow a user to receive the MO again. If this occurs, one should first check the MO variance (Inquiry > Manufacturing > Order Variance) window within Dynamics GP. The MO variance is always a good indication as to what happened to the goods. If the MO variance has zero quantities or dollars in the consumed column, one would assume they may receive the MO.

If Dynamics GP provides an error informing the user that units are not available to be received when attempting to receive the MO, one should check the database. To do this, run the following SQL statement:

select * from MOP1000 where MANUFACTUREORDER_I = 'MO number'

Check if there are quantities in the QTYRECVD and QTYSOLD columns. Since posting is interrupted, it may have created values in the QTYRECD column and hence the MO cannot be received.


Update the MOP1000 table and set the QTYRECVD back to zero. This will allow you to receive the MO.

Katrina She, CMA, Application Specialist, This email address is being protected from spambots. You need JavaScript enabled to view it.

This month WebSan's Project Accounting Webinar Series features Transactions, aiming to take your skills to the next level, whether you are a total beginner or an advanced user in Microsoft Dynamics GP.

This course will help you ensure that project accounting is tightly integrated with the financial management in your organization in order to maximize revenue, reduce leakage and achieve successful project performance.

So are you interested in learning how to set up and enter employee expense transactions for tracking project costs and billing customers? Do you know how to specify payroll pay codes and posting options?

Below you will find the course outline for Project Accounting Transactions and what you should expect learning from this webinar:

• Module 1: Timesheets
• Module 2: Employee Expense Transactions• Module 3: Miscellaneous logs - Fees
• Module 4: Purchasing Documents and Transactions
• Module 5: Inventory Transfers
• Module 6: Item returns

Most importantly the Project Accounting Webinars Series is FREE so everyone can join us on this training journey.

Have you considered getting additional users for Microsoft Dynamics GP? Now it's your chance to purchase new licenses. Microsoft has recently made an announcement about increasing Microsoft Dynamics GP user prices across versions and licensing models effective July 1, 2014. So, if you think that you will need more Dynamics GP users in the next 6 to 12 months, we suggest this is the right time to buy those licenses before the prices go up.

The additional charge will not impact the enhancement plan cost of users you have licensed prior to 1 July 2014, subject to the Customer Services and Support Plan Policy.

WebSan Solutions offers a simplified pricing plan for Microsoft Dynamics GP for $250/ user/ month, including all GP modules:

• General Ledger
• Accounts Receivable/ Accounts Payable
• Management Reporter
• Electronic Bank Reconciliation
• Fixed Assets
• Sales Order Processing and Invoicing
• Inventory Management
• Purchase Order Processing
• Project Accounting
• Payroll (US or Canada)
• Human Resources
• Manufacturing

The price also includes training and other useful features such as multicurrency management and multiple companies. Get an instant quote and find out more details about WebSan's pricing plan.

The US Court announced recently that all European Hosting Providers are obliged to hand over ALL their data to the US government. According to US Magistrates court judge James C. Francis, internet and cloud companies must turn over all information to US government agencies on demand, regardless of where the data is held.

This means that even if you use a European Provider to host your services, the law might still apply to your case if the provider's data centers are located in the USA. 

After the NSA revelations and their surveillance activities, this announcement adds an an additional concern for those companies in the European Union that consider working with a US hosting provider or anyone in their country that utilizes US data centers.

The good news is that Canada is not affected by this announcement and you can securely choose a Canadian cloud hosting provider, without worrying about leaking your confidential information.

WebSan Solutions can help you by offering Dynamics GP Hosting Services through our Partner Program. Also, if you are a Microsoft Partner and only offer Dynamics GP on-premise, we can help you serve new clients efficiently. Plus, WebSan offers you peace of mind by hosting your data securely in our SAS70/SSAE16 certified data centre in Toronto, Canada.

New fixed assets are often added manually to the fixed assets module. This relies on users to remember to check if new assets are purchased. In Dynamics GP, there is a setup to link the purchase of new assets to the fixed asset module. The setup required is to input the Purchasing Posting Accounts. After the accounts are setup, Accounts Payable will enter their invoices as per the usual procedure and select the general ledger account that is used in the Purchasing Posting Accounts. Once the payables are entered, the purchases will show up in the fixed assets module. The fixed assets accountant will select the purchases and update the fixed asset's information. The fixed assets accountant will never need to remember to add in new assets manually. This eliminates the errors when new fixed assets are purchased but never inputted into the fixed assets module creating an imbalance of the GL versus the fixed assets subledger.

For more information on how to setup the Purchasing Posting Accounts, please email This email address is being protected from spambots. You need JavaScript enabled to view it..

Katrina She, CMA, Application Specialist ,This email address is being protected from spambots. You need JavaScript enabled to view it.

WebSan Solutions Inc. is proud to announce the launch of a new U.S. office, allowing the company to increase its capabilities in key areas that align with current and future growth plans.

The new office will enable a significant expansion of WebSan's team to support the growth the Canadian company is experiencing, while continuing to maintain core hosting activities in a secure SAS 70/ SSAE16 certified data centre in Toronto, Canada.

Over the past fiscal year, WebSan has acquired an astonishing number of new clients and experienced record growth in the company's history.

"Our team is excited about expanding our activities across the border," said Andrew King, Managing Director of WebSan Solutions Inc. "This move represents not only our own progression as a company but our commitment to strengthening the success we've built for our customers.""

WebSan Solutions is not only one of the largest Cloud Hosting providers of Dynamics GP in Canada but has clients all over North America in all time zones. "We are pleased to be building our physical presence in the U.S. so we can better serve our customers".

Security concerns about Heartbleed and Microsoft Internet Explorer have been a large topic in the news cycle lately. It is important to understand that any site can be affected by a security defect. However, defects can only be exploited if users are not following proper web surfing practices. In other words, in order to exploit any defect, a user would have to navigate to a malicious website, with the malicious code on it.

WebSan Solutions offers peace-of-mind monitoring and security counter measures to ensure our hosting infrastructure follows best practices and your data is always safe in our secure SAS 70/ SSAE 16 certified data centre in Toronto, Canada. Our servers are free of any malicious code and are checked on a regular basis.

The WebSan Cloud protects your data from security attacks and spreading security concerns. If you have any questions, please contact us and we will happily answer your concerns.

Doriana Kote, Web Marketing Coordinator, WebSan Solutions Inc., a Channel Elite Awards Winner for 2013

Do you need training in Microsoft Dynamics GP but your work schedule does not allow you to attend classes? Well, WebSan has the right solution for your needs by offering you a revolutionary way of studying accounting online.

This month, we are hosting an online training session on Purchase Order Processing in Dynamics GP, where we will be going through POP principles, such as purchase order setup, purchase order entry, shipment receipts and returns as well as shipment invoicing.

After completing this course, users will be able to enter and post shipment receipts, in-transit inventory receipts, and invoice receipts individually or in batches. Moreover, they will learn how to match shipments to invoices so that accurate costs are assigned to items received into inventory. Other topics that will be discussed during the online training session, include applying landed costs, such as shipping costs, and handling fees to items.

We are aiming at offering a solid learning experience with the minimum possible hassle. Throughout the course, users can ask the instructor questions any time directly through the conferencing system.

WebSan's online training sessions can help you build fundamental knowledge in Microsoft Dynamics GP. From General Ledger and Accounts Payable to Project Accounting and Purchase Order Processing, you will find the right training to fit your needs.

Cloud ERP Gains Ground

The cloud has been advancing steadily into the enterprise over the past years. However, many ERP users are still hesitant to move their business into the cloud.

As SaaS ERP emerges, enterprises seem to eagerly cloud-enabling their offerings. In the meantime, new organizations come on stage claiming their offerings are "true cloud" or "more cloud" than others. Thus, there is nowadays a misunderstanding in the market about what is considered as a "real cloud" solution, which makes the buying decision even more difficult for potential customers.

"As companies that have not traditionally been cloud ERP clients turn to the cloud, competition in the market will increase," said Andrew King, Managing Director of WebSan Solutions Inc. "This will require customers to carefully evaluate cloud ERP vendors across specific industry benchmarks before purchasing a new cloud solution."

Business Intelligence

In 2014 Business Intelligence will be a must, since large and small organizations continue to look towards BI tools in order to benefit from data and maximize their investments in Enterprise Resource Planning solutions. Users are constantly looking for accurate and comprehensive information through visually appealing dashboards. In turn, by having real –time access to relevant data, companies can use this information proactively to make business decisions more effectively.

Mobility

Mobility is not only a trending topic but an everyday reality across most businesses. It is expected to be seamlessly integrated into business applications as part of the whole delivery experience for both customers and employees.

Security concerns have taken the Internet by storm the last couple of days since a new bug called "Heartbleed" has been exposed by Codenomicon, a Finnish security company, and Google.

Heartbleed is an exploit that compromises secure communications using OpenSSL which is typically configured on servers in a *nix environment. The bug has exposed millions of usernames, passwords and reportedly credit card numbers. It was named Heartbleed because it affects an extension to Secure Sockets Layer (SSL) which engineers simply nicknamed Heartbeat. The two companies disclosed knowledge of the Heartbleed bug on Monday, but they noted that it went unnoticed for as long as two years.

SSL is one of the most commonly used encryption tools on the internet, deployed by almost 66% of all websites. If you ever see a little padlock symbol in your browser then it is likely that you are using SSL.

It's as if someone left their house not knowing the lock on the front door was broken.Could someone walk in? Yes. Have they actually walked in? No one knows.The WebSan cloud is not affected by this issue; we run state of the art security counter measures and ensure our hosting infrastructure is up to date with all security patches as well as SAS70/SSAE16 compliant. Our mandate is to keep your data safe and secure!

Doriana Kote, Web Marketing Coordinator, WebSan Solutions Inc., a Channel Elite Awards Winner for 2013

WebSan Solutions has launched the Project Accounting Webinar Series, aiming to take your skills to the next level, whether you are a total beginner or an advanced user in Microsoft Dynamics GP.

Why do you need Project Accounting?

By taking an ordered and logical approach to your project accounting and training methods, you will be able to cut financial costs to your overall business activity.

Also, through logical project accounting and fundamental organisation techniques, you will be able to quickly see a marked improvement in expenditure and customer satisfaction.

Each month our Project Accounting Webinar Series will cover one of the following topics:

A common issue in Dynamics GP processing is determining whether transactions originating in your sub-ledger (Sales/Purchasing Modules) have actually created a subsequent Journal Entry in financials for the specified distributions.  Clients often will post a transaction in purchasing not belonging to a batch and assume it has posted to their General Ledger. Since transactions are only posted through to the GL when belonging to a batch that has been posted, confusion often follows as to whether the correct accounts have been posted to. Perform the following steps to help reconcile and trace transaction account entries.

1) Depending on the transaction (Sales or Purchasing) document, navigate to the appropriate module in GP. For this example we will use the Sales Module

2) Upon entering the Sales module, select the Transaction by Customer option to open the Receivables Transaction Inquiry – Customer window as shown below:

3) Enter the Customer ID for the transaction which will bring up a listing of all transactions for the customer. Alternatively, you can then filter for a specific document number to narrow down your search results:

4) Once you find the document in question, select the document line such that it is highlighted and click the Document Number hyperlink (Column Title) to bring up the Sales Transaction Inquiry Zoom as shown below. Here you can view further information relating to the document (Note the date of the document for reference purposes). Once you have this window open, select Distributions:

Preparing monthly tax returns are often dreaded as the thought of pulling backup, reconciling transactions, and preparing reports is time consuming and takes a lot of effort.  Microsoft Dynamics GP has a Value-Added Tax (VAT) Daybook tool that will prepare the detailed and summarized reports needed for tax filings.

VAT is the taxes on goods and services used throughout various countries.  A VAT Report will produce a summarized tax report that can be used to remit taxes.  It will summarize the total taxes charged on sales and total taxes paid to vendors.  It will also produce a finalized tax return form used to remit.

Traditionally, users use the general ledger and/or trial balances to remit taxes.  However, with the VAT Daybook, it can now automatically produce the report without manual updates/manipulations to prepare a tax return report.

The advantage of using a VAT daybook is that it will capture any transactions posted to prior periods that were not remitted in the tax return.  It will eliminate reporting errors when a user reports using the general ledger.

This function also allows a user to review the tax return before submitting.  The draft and finalized reports are easy to follow and for readers that need to review before submitting, the reports generated have a systematic flow and a reader does not need to flip back and forth between pages to find a trail of where figures are coming from.