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Despite the weather conditions this week, summer is approaching its peak and while employees are taking their vacation leave time, many organizations find it difficult to capture time off. Managers are responsible for maintaining the accuracy of accrued vacation leave records and they also need to ensure that time is reported accurately in accordance with the respected policies regarding vacation leave.
So what if employees could request time-off via the internet and managers could approve these requests and view their department’s work schedules online? It is obvious that a time tracking software reduces the time required versus manual options and the savings accelerate quickly. Additionally, the costs of archiving paper documents will vanish.
WebSan Solutions offers a robust, out of the box Time and Expense Management System that keeps track of your employee’s time and expenses easily. Moreover, its unique project management features will monitor your projects and your costs efficiently.
For more information on our web-based Time & Expense Management System, register for our free webinar on July 11th, at 11:00 am EST or contact us here.
Doriana Kote, Marketing Assistant, WebSan Solutions Inc., a Microsoft Dynamics Silver Partner
Yesterday’s rainfall was the most rain in Toronto’s recorded history. Toronto is still recovering from an unprecedented rainstorm that shattered records and paralyzed the city. Yesterday’s storm dropped more rain in two hours than the city usually receives in the month of July. More than 300,000 residents were without power.
However, WebSan’s Microsoft Dynamics GP hosted environment was up and running full speed. We experienced no issues throughout the storm and our backup generating system was on standby when needed. Our SAS70/SSAE16 certified data centre was not affected by the severe weather; it was business as usual for all our clients. You always have access to your data, through our secure network, in our SAS70/SSAE16 certified data centre!
WebSan University officially opened its doors to the public and takes WebSan Solutions webinars to a whole new level. The program consists of a series of extensive Microsoft Dynamics GP courses, from Bank Reconciliation to Project Accounting and is making its debut on July 25th, 2013 with its first course “Microsoft Dynamics GP Orientation”. In this introductory course new users will learn the basic principles of navigating and personalizing important areas of Dynamics GP as well as posting and integrating with other applications.
Why Online Training?
For more information on WebSan University Online Training and our upcoming courses, visit our website or contact us here.
Doriana Kote, Marketing Assistant, WebSan Solutions Inc.
Did you know you can receive up to $100K in government funding through IRAP Digital Technology Adoption Pilot Program(DTAPP)?
DTAPP is a component of the Government of Canada’s overall strategy to boost the productivity of small and medium – sized enterprises (SMEs) and improve Canada’s digital economy. The contribution acts a cost sharing mechanism and will be applicable to the expenses associated with the analysis, implementation and customization of new software or the direct labor and consulting components of implementing new digital technologies. If your proposal is accepted by the program, the government will also provide up to 80% of the payroll costs and 75% of the applicable sub-contractors fees for a project up to $100k contribution.
To be eligible for DTAPP services or funding, your firm must:
WebSan Solutions Inc. will work with you and your company to find the best small-medium enterprise solution that will help your business grow and become more efficient. If you are considering implementing a new ERP project, contact us to learn more about the IRAP DTAPP funding opportunity.
Doriana Kote, Marketing Assistant, WebSan Solutions Inc.
On June 2nd 2013, WebSan Solutions took part in Becel’s 26th annual Ride for Heart. More than 13,000 cyclists rode their bikes across the Gardiner Expressway and Don Valley Parkway. The event raised a record of $5.5 million, which is $500,000 more than it did in 2012.
We are glad that we could make a positive impact in eradicating heart disease and stroke! It has been a proud moment for all the employees here at the office.
To view our photo and the July edition of Snap North York, click here: http://www.snapnorthyork.com/index.php?option=com_sngevents&id[]=520947
By: Natalie Williams, Marketing Coordinator, WebSan Solutions Inc.
You may think that tracking time and expenses to optimize your team and satisfy your clients is an easy, routine task. The truth is that tracking staff’s timing and expenses is about making insight-driven decisions a key part of your business culture and day-to-day activities.
Usually, a new company will start small by tracking employees’ hours in an Excel spreadsheet or even in traditional, handwritten records. As your client portfolio grows and your team gets larger, your time management needs to change. Whether you are an accounting firm, an IT consulting company or a bank, there will come a point where you will need to better take advantage of your resources and track your revenue and costs.
A lot of times, people consider buying a time management system an unnecessary expense. In fact, the effectiveness of it in tracking, analyzing and reporting on employee’s timekeeping, outweighs its cost. Today’s software options focus on web hosted portals with reporting and time tracking features, as well as various options for recording expenses towards clients and projects. You can also bill an employee’s time at various rates depending on the client and the tasks to be performed.
Therefore, a time and expense management system helps you to better leverage your employee time and keep track of how you utilize your resources. As you build an historical database, the better you plan and manage, thus the more revenue you generate
WebSan Solutions offers a robust, out of the box Time & Expense Management System that keeps track of your employee’s time and expenses easily. Moreover, its unique project management features will monitor your projects and your costs efficiently.
Cloud computing has become a huge trend in the last five years; IDC has predicted a 130% increase in cloud computing by 2016. There are so many benefits to moving to the cloud that companies cannot resist anymore. For example, companies prefer a subscription payment model because they only pay for how much data they need. Cloud computing recovery services have been a cost-effective way to back up your whole company. Also, security is improving all the time; there is continuous effort to provide cloud computing companies with top quality safety structure. Here are three interesting cloud trends to watch which could help boost cloud computing in the long-term:
To see what our business accounting software can offer you visit our website.
To read more about different cloud computing statistics click here.
Natalie Williams, Marketing Coordinator,WebSan Solutions Inc., a Canadian Certified Microsoft Partner
Business owners have many decisions that they have to make. From hiring employees to how the business should operate. Choosing the most efficient technology is not always priority number one. With the rise of software-as-a-service (SaaS), business owners have taken advantage of what SaaS has to offer. If you are still on the fence about switching to a cloud-based solution, make sure you take the following reasons into consideration.
The software is affordable
Business owners sometimes don’t have the extra funds to deploy a new system. The cloud is a fantastic solution because it’s less expensive than any on-premise system. You pay a lower subscription and maintenance cost and don’t require additional software and infrastructure. For instance, Cloud hosted Dynamics GP is a robust, cost-effective business software that could meet your business needs.
Do you wonder how much it would cost? Try our three step quote generator for instant results!
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Hi All
I discovered a couple excellent blog post from two fellow Dynamics community members that I wanted to share. Both relate to upgrading to GP2013. At this time, there are still a number of known issues with GP2013 even though Service Pack 1 has been released. If you are looking to upgrade to GP2013, please contact me via
Sarah Purdy discusses Modified Dictionary Upgrades:
https://community.dynamics.com/gp/b/dynamicsgp/archive/2013/04/11/modified-dictionary-upgrade.aspx
Chris Bulson discusses Version Checks & Upgrades:
The most arguable myth about cloud ERP solutions refers to organizational data not being as secured as in an on-premise solution. In fact, SaaS security and privacy of data has proved to be customers’ biggest concern.
The top 4 most important issues about data security in the cloud are:
1. Your data storage location
This issue is related to the physical location of the data. When it comes to cloud ERP vendors, their data centers are housed in multimillion dollar facilities and have a 24/7 security all year long. After all, most cloud providers are actually better with physical security than an onsite solution vendor because they don’t have a lot of staff hanging around the facility. Thus, they are able to control physical access to various parts of the office space.
2. Who has access to your data and when
Effective July 1, 2013, the Manitoba government is increasing the PST rate from 7% to 8%.
After this cutoff date, GP users will have to change the tax setup prior to inputting any Manitoba AR / AP invoices. This change can be completed by navigating to Administration > Setup > Company Tax Details. Then, select the appropriate tax detail (generally you will have one for Sales and one for Purchasing) and update the Percentage field from 7% to 8%.
[caption id="attachment_1229" align="aligncenter" width="300" caption="Tax Setup"][/caption]
If you have any questions, please feel free to contact our support team at
Adam MacIntosh is a Senior Project Implementation Manager at WebSan Solutions Inc, a Microsoft Dynamics GP Silver Partner & 2012 Microsoft Impact Awards Finalist. Adam can be reached at
Yesterday 13,000 cyclists headed out on the two major Toronto highways, Gardiner Expressway and Don Valley Parkway, in this year’s Becel Heart & Stroke Ride for Heart.
Despite the bad weather, this year the event raised a record of $5.5 million, which is $500,000 more than it did in 2012.
Here at WebSan Solutions Inc., we strongly believe in the value of community and we were thrilled to take part in the Ride for Heart and help towards funding more research that extends and saves lives.
We had a great time and we are proud that we contributed to the eradication of heart disease and stroke.
See you all again next year!
Incrementing an integer in SQL is easy; all you have to do is + 1 to the value. However, incrementing a number that has padded zeros is a little trickier, since it is probably a string value and not a number. Luckily with some type conversions, it becomes just as easy as incrementing an integer.
First thing you want to do is to get the length of the string, so you know how many padded zeros to add. You can do this by using the LEN function:
1. SELECT @Length = LEN(RTRIM(LTRIM(@Num)))
It is also a good idea to trim the value just in case there are extra spaces.
Next we can increment the number. Now we can't just do a + 1 to the value since it’s a string and doing a + 1 to a string would just concatenate the 1 to the end of the string. So let’s convert the string to an integer:
Nowadays business professionals have access to a vast variety of technologies and sources of information. Big data is growing fast as organizations devote technology resources to tapping the terabytes of data flowing into their organizations and externally in social media. Thus, a major challenge has come up recently: how to leverage Big Data analytics and improve business performance by using current Business Intelligence (BI) practices?
The current thinking around big data and business intelligence tends to be built around a very simplistic model. You acquire lots of data, in all kind of formats, from a myriad of sources, apply some business intelligence and get your answer to the above question. However, executives thinking that a big data dive is all they need to exploit conclusions are mistaken. While big data might be getting ahead of itself in enterprise promises, you need to think about the skills you have in your company and develop the relevant data skills to adapt to this new model. At the same time, BI kills the need to develop, administer and analyze this huge amount of corporate data. Therefore, big data and BI can be integrated within the business context for better, faster decision making.
Keep in mind, though, big data can make or break a company. Integrating advanced analytics for big data with business intelligence systems is an important step toward gaining full return on investment. That is, BI systems and advanced analytics can be highly complementary; the latter ones can provide the deeper, exploratory perspective on the data, while BI systems provide a more structured user experience. In addition, BI systems’ richness in data visualization and reporting can be vital to making advanced analytics actionable.
The first step to understanding big data is collecting all of your data into powerful, integrated solutions. The second step is to identify correlations with your data to make improvements in your operations and find new opportunities. Microsoft Dynamics GP Business Intelligence (BI) module provides people with the insight they need to take quick action and pursue opportunities. What is more, using a single software solution, like Microsoft Dynamics GP, will make it easier for you to find and use the important business data you need to drive your business forward. The more efficiently you use this data, the faster you can respond to new opportunities.
At the end of the day, while big data is a hot term, it doesn't mean much unless you can complement them with BI systems and expand their power. Thus, big data can be very helpful if you can wade through it to obtain meaning, i.e. they always have to make sense. It's not enough to gather accurate and timely data. Professionals need powerful and user friendly BI analysis tools to help them understand context and trends. You need to focus on evolving your BI approaches and integrate them with big data analytics to fuel faster and more accurate decision making. In this way, you will be able to gain a competitive advantage by understanding how big data can supplement the outcomes already achieved through “traditional” BI.
Today companies struggle with a volume of information that has the force of a tidal wave. You can either float or sink into that wave, depending on whether or not you can leverage the exponential growth of business data.
The current thinking around big data though, tends to be built around a very simplistic model. According to that, you acquire large amounts of data in lots of formats from various sources. Then apply some business intelligence into that mix and get your solution. However, this data has to make sense and be as simple as possible.
Need access to your Dynamics GP data on the go? Not able to manage your team while outside the office? Access your Dynamics GP data from anywhere using the WebSan TEX Portal. With two layers of security, staff can view GP Reports from anywhere they might be. Now your staff can have access to the information they need, whenever they need it!
For more information about WebSan's TEX Portal or Dynamics GP services, please contact Adam via
Adam MacIntosh is a Senior Project & Account Manager with WebSan Solutions Inc. A Microsoft Dynamics Silver Partner and a CDN top 100 solution provider for 2012.
With the May Long Weekend just a couple days away, many friends and coworkers are taking time-off to be with family. WebSan has recently release a new Time-Off Request module to our TEX (Time & Expense) Management System for Dynamics GP.
The Time-Off Request module is a new optional add-on allowing staff to request paid or unpaid leave for vacation, jury duty, etc. Non-working days (typically weekends), holidays (i.e. Christmas, Easter) & time-off reasons are configurable by company. Employees can then send requests to their manager for approval which automatically integrates into their time sheet submission. A company-wide calendar is maintain for viewing & enhanced time-off reporting is now available with this added functionality.
For more information about WebSan's TEX Portal or Dynamics GP services, please contact Adam via
Adam MacIntosh is a Senior Project & Account Manager with WebSan Solutions Inc. A Microsoft Dynamics Silver Partner and a CDN top 100 solution provider for 2012.
According to Webopedia, BYOD (Bring your own device ) refers to employees who bring their own computing devices – such as smartphones, laptops and PDAs – to the workplace for use and connectivity on the corporate network.
Employees want to have the ability to work anywhere using their own device. Work flexibility is one of the key elements required in order to recruit good talent and increase employee retention.
Companies are reporting a reduction in employee turnover because BYOD and work shifting are able to bring more employee satisfaction, compared to any other motivational strategies that companies have traditionally implemented.
Employees prefer close workplace proximity and people generally choose their work based on commuting time and convenience, so working from home or anywhere else other than the office can lead to a tremendous boost in satisfaction.
A particularly good way to protect your company’s data is to implement a virtual environment within the device. Employees can work and access all relevant data, but no data is ever actually saved within the device; both applications and data are cloud based, with the device simply serving as a portal.
Organizations across all industries are increasingly looking to the cloud as a way to help boost their productivity, revenues, returns on technology investments and customer satisfaction. It is important to realize that cloud enterprise resource planning (ERP) systems are not easier to implement or use than on-premise systems. However, when implemented properly, cloud ERP system software can save organizations a lot of money. These cost savings come in the form of reduced IT staffing and reduced hardware expenditures. In general, these are the two most common benefits that organizations refer to as reasons for switching to the cloud.
Before your organization decides the transition to the cloud, it is vital to consider the amount of effort required for the implementation. Cloud ERP implementations are not easier than traditional ones. The most common problem is poor cost estimation and is likely related to the lack of an appropriate framework for enterprise-wide prepackaged software maintenance, which of course requires an ongoing relationship with the software vendor. Moreover, you should keep in mind that all typical issues, such as organizational change management, adoption and use of new business processes are always an obstacle, no matter what ERP solution you choose.
Therefore, whether you are implementing an on-premise or cloud-hosted ERP solution, operational improvement is achieved only through guidance from a highly experienced implementation partner, proper resource allocation and executive commitment. To realize cost savings from cloud ERP, organizations should also budget for all essential components, including everything from organizational change management to business process re-engineering (BPR).
Here are 3 tips for maximizing cost savings with cloud ERP software:
If you incorporate all of the above tips in your strategy, it will not only save money on upfront infrastructure costs but it will most definitely realize cost savings in IT staffing, licensing fees and annual maintenance. These fees only escalate the longer you wait, thus plan to engage in organization change management and business process re-engineering (BPR) early in the project.
